How to Change the Range of a Graph in Excel: A Step-by-Step Guide

Changing the range of a graph in Excel might seem like a daunting task, but it’s actually quite straightforward. In just a few steps, you can adjust your graph’s data range to display exactly what you need. Here’s a quick rundown: select your graph, access the data selection options, and modify the range. Voila! Your graph now reflects the updated data.

How to Change the Range of a Graph in Excel

In this section, we’ll walk you through the steps to change the range of a graph in Excel. By the end, you’ll know how to tailor your graph to showcase the specific data you want.

Step 1: Select Your Graph

Click on the graph you want to modify.

When you click on your graph, it will become highlighted and a set of new tabs will appear at the top of your Excel window. This indicates that the graph is now selected and ready for editing.

Step 2: Go to the Chart Tools

Navigate to the “Chart Tools” that appear at the top.

The “Chart Tools” section is available only when a graph is selected. Look for a tab called “Design” or “Format” under Chart Tools, which provides various options for customizing your graph.

Step 3: Select Data

Click on the “Select Data” option found within the “Design” tab.

The “Select Data” option will open a new dialog box. This is where you can edit the data range that your graph is using.

Step 4: Edit the Data Range

In the “Select Data Source” dialog box, find the “Chart data range” field. Modify the range by typing in the new cell references.

You can either type in the new range manually or use your mouse to highlight the new range in your spreadsheet. Make sure the new range encompasses all the data you want to be displayed in your graph.

Step 5: Confirm Changes

Click “OK” to apply the changes and close the dialog box.

After clicking “OK,” your graph will update automatically to reflect the new data range. Double-check to ensure everything looks correct.

Once you complete these steps, your graph will display data from the updated range. This will help you better visualize the specific information you’re interested in.

Tips for Changing the Range of a Graph in Excel

  • Always make sure your new data range is correctly formatted. Excel graphs don’t handle empty cells well.
  • Use named ranges for dynamic charts. This makes updating ranges easier.
  • Double-check that your new range includes both the X and Y axes data if applicable.
  • If your graph includes multiple series, ensure each series is updated correctly.
  • Sometimes, it’s helpful to refresh your data source to make sure your graph reflects the most recent data.

Frequently Asked Questions

How do I change the range of multiple series in a single graph?

You need to follow the same steps for each series. In the “Select Data Source” dialog box, you can edit each series individually.

Can I use a named range to update my graph?

Yes, you can use named ranges. This can make managing large datasets and updating your graph simpler.

What if my new range includes empty cells?

Graphs in Excel don’t handle empty cells well. Make sure your new range is complete or fill the empty cells with placeholder data.

How do I revert to the original range if I make a mistake?

You can click “Cancel” in the “Select Data Source” dialog box or revert by pressing Ctrl+Z to undo your changes.

Is it possible to automate the range update process?

Yes, you can use Excel’s VBA (Visual Basic for Applications) to automate updates to your graph’s data range.


  1. Select your graph.
  2. Go to the Chart Tools.
  3. Select Data.
  4. Edit the data range.
  5. Confirm changes.


Now that you know how to change the range of a graph in Excel, you have the power to customize your data visualizations to better suit your needs. It’s a simple yet powerful skill that can make your spreadsheets much more dynamic and informative.

Don’t hesitate to experiment with different data ranges to see how your graphs change. And remember, practice makes perfect! Whether you’re working on a school project, a business report, or just organizing personal data, mastering this skill will save you time and make your presentations shine.

Happy graphing!

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