How to Remove Subtotal in Excel: A Step-by-Step Guide

Removing subtotals in Excel can seem tricky, but it’s straightforward once you know what to do. This article will walk you through the steps needed to remove those pesky subtotals quickly. We’ll also provide tips and answer common questions to ensure you understand the process fully.

How to Remove Subtotal in Excel

Removing subtotals in Excel means getting rid of the automatic calculations that break your data into smaller, summarized sections. Here’s how to do it step-by-step.

Step 1: Open Your Excel File

Open the Excel file that contains the subtotals you want to remove.

Make sure the file is loaded. If it’s a large file, it might take a moment to display all the data.

Step 2: Select the Data Range

Select the entire data range that includes the subtotals.

Click and drag your mouse over the cells, or use the shortcut Ctrl + A to select all data in the worksheet.

Step 3: Go to the Data Tab

Navigate to the Data tab located on the Excel ribbon at the top of the screen.

The Data tab hosts various tools for data manipulation, including the Subtotal function.

Step 4: Click on Subtotal

Within the Data tab, find the Subtotal button and click on it.

Usually, this button is found in the Outline group. Clicking it will open the Subtotal dialog box.

Step 5: Click Remove All

In the Subtotal dialog box, click the "Remove All" button.

This action will instantly remove all the subtotals from your selected data range. Make sure you don’t need those subtotals before you click this.

After completing these steps, the subtotals in your Excel file will be gone, and your data will appear as a continuous list without the breaks and summaries.

Tips for Removing Subtotal in Excel

  • Back-Up Your Data: Always make a backup copy of your Excel file before making significant alterations like removing subtotals.
  • Double-Check Before Removing: Ensure that you indeed want to remove all subtotals, as this action can’t be undone easily.
  • Use Filters Instead: If you only need to view specific data, consider using filters instead of subtotals.
  • Practice Undo: Familiarize yourself with the Undo function (Ctrl + Z) in case you make a mistake.
  • Explore Other Features: Excel has many powerful tools beyond subtotals. Learning these can help you manage your data more effectively.

Frequently Asked Questions

What if I accidentally remove data along with subtotals?

If you accidentally remove data, use the Undo button (Ctrl + Z) immediately to revert the changes.

Can I remove subtotals from a specific section only?

No, the "Remove All" button removes all subtotals from the selected range. If you need to keep some, you’ll have to reapply them manually.

Is there an alternative to using subtotals?

Yes, you can use PivotTables or filters to analyze data without adding subtotals.

Will removing subtotals affect my formulas?

Removing subtotals will not affect other formulas but will remove the summary calculations created by the Subtotal function.

Can I remove subtotals in Excel Online?

Yes, the steps are similar, but the interface may slightly differ. Look for the Subtotal option under the Data tab.


  1. Open Your Excel File
  2. Select the Data Range
  3. Go to the Data Tab
  4. Click on Subtotal
  5. Click Remove All


Removing subtotals in Excel is a straightforward process that can make your data more manageable and easier to read. Whether you’re tidying up after a big project or just streamlining your spreadsheet, these steps will help you get the job done efficiently.

Always remember to back up your data before making significant changes. If you find subtotals useful but cumbersome, consider exploring Excel’s other features like PivotTables or filters. These tools can give you similar insights without cluttering your dataset.

Now that you’ve learned how to remove subtotals, why not dive into some other Excel features? Knowing how to manipulate your data effectively can save you time and make you more productive. Excel is a powerful tool, and mastering it can open up new ways to analyze and present your data. Happy crunching!

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