How to Ungroup in Excel: A Simple Step-by-Step Guide

Need to ungroup data in Excel but don’t know where to start? It’s simpler than you think! By following just a few steps, you can easily ungroup your data, getting rid of those pesky grouped rows or columns. This quick guide will walk you through everything you need to know to accomplish this task efficiently.

How to Ungroup in Excel

Ungrouping data in Excel separates previously grouped rows or columns, making them independent again. This process is useful when you want to view and manage your data in its original, ungrouped format.

Step 1: Open your Excel file

First things first, you need to open the Excel file that contains the grouped data you want to ungroup.

Once you have your file open, take a quick look at where the grouped data is. This will help you navigate through the following steps more easily.

Step 2: Select grouped rows or columns

Click on any cell within the grouped rows or columns you wish to ungroup.

At this point, you should see some plus or minus signs on the left side for rows or at the top for columns. These indicate that your data is indeed grouped.

Step 3: Navigate to the Data tab

Next, go to the top of the Excel window and click on the "Data" tab.

This tab contains all the options you need for managing your data, including the ‘Ungroup’ function.

Step 4: Click on the "Ungroup" button

Within the Data tab, find and click on the "Ungroup" button.

Clicking this button will present you with the option to ungroup either rows or columns, depending on the group you have selected.

Step 5: Confirm the ungroup action

A prompt may appear asking you to confirm your action. Click "OK" to finalize the ungrouping process.

After confirming, your previously grouped rows or columns will now be ungrouped, allowing you to manage them separately.

After ungrouping your data in Excel, your rows or columns will be independent once again. This means you can now view, edit, and manage each piece of data without any grouping restrictions.

Tips for Ungrouping in Excel

  • Double-check if your data is grouped before starting.
  • Use the "Group" and "Ungroup" buttons interchangeably if you make a mistake.
  • You can also use keyboard shortcuts: Alt + Shift + Left Arrow to ungroup.
  • Remember to save your work frequently to avoid losing any changes.
  • Experiment with a copy of your data first to avoid any unwanted changes.

Frequently Asked Questions

How do I know if my data is grouped?

Look for plus or minus signs next to your rows or columns. These signs indicate grouped data.

Can I ungroup only specific rows or columns?

Yes, you can choose specific rows or columns to ungroup by selecting them before clicking the "Ungroup" button.

What happens if I can’t find the "Ungroup" button?

Ensure you’re in the "Data" tab. If it’s still missing, check if you’re in a compatible Excel version.

Will ungrouping affect my formulas?

Ungrouping should not affect your formulas. However, always double-check to ensure everything is working as expected.

Can I re-group data later?

Absolutely! You can group and ungroup data as much as you need using the respective buttons in the "Data" tab.


  1. Open your Excel file.
  2. Select grouped rows or columns.
  3. Navigate to the Data tab.
  4. Click on the "Ungroup" button.
  5. Confirm the ungroup action.


Ungrouping data in Excel is a straightforward task that can make managing your spreadsheets much easier. Whether you’re dealing with rows or columns, following these simple steps will help you ungroup data efficiently. Remember, knowing how to ungroup data is essential for anyone working with complex spreadsheets. So, go ahead and give it a try! If you found this guide helpful, you might want to explore Excel’s other powerful features to further streamline your data management tasks. Happy Excel-ing!

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