How to Use Quick Analysis in Excel: Boost Your Data Efficiency Today

Quick analysis in Excel is a powerful tool that can transform your data into visual insights in just a few clicks. By highlighting a data range, you can quickly generate charts, tables, and other visual aids to better understand your information. Here’s how to do it.

Step by Step Tutorial on How to Use Quick Analysis in Excel

Using Quick Analysis in Excel can help you visualize and analyze your data promptly. Below are the steps to guide you through the process.

Step 1: Open Your Excel Spreadsheet

Open your Excel file that contains the data you want to analyze.

Make sure your data is organized in a table with headers for each column. This makes it easier for Excel to understand what you’re trying to visualize.

Step 2: Highlight Your Data Range

Click and drag your mouse over the cells containing the data you wish to analyze.

Select a range that includes all relevant data points. Ensure that you don’t miss any important data by double-checking your selection.

Step 3: Click on the Quick Analysis Button

Once your data is highlighted, locate the Quick Analysis button that appears at the bottom-right of your selected range.

This button looks like a small square with a graph icon. Clicking it will open up a menu with several analysis options.

Step 4: Choose a Quick Analysis Option

From the Quick Analysis menu, select the type of analysis you want to perform, such as Charts, Tables, Totals, or Sparklines.

Hovering over each option will give you a preview of what it will look like, so you can choose the one that best fits your needs.

Step 5: Apply the Analysis

Click on the specific analysis option you want to apply to your data.

Excel will automatically generate the chart, table, or other analysis tool you’ve chosen, allowing you to visualize your data instantly.

After these steps, you’ll see your data transformed into a visual format, making it easier to analyze and derive insights.

Tips for Using Quick Analysis in Excel

  • Always double-check your data selection to ensure accuracy.
  • Use the preview feature to see how different analysis options will look before applying.
  • Utilize the "Formatting" option to highlight key data points with color.
  • Explore all categories within the Quick Analysis menu to find the best fit for your data.
  • Regularly save your work to avoid losing any changes or insights.

Frequently Asked Questions

What types of analysis can I perform with Quick Analysis?

You can create charts, tables, totals, sparklines, and apply formatting to your data.

Can I use Quick Analysis on non-numeric data?

Yes, but it’s most effective on numeric data. For text, consider using the "Formatting" option.

How do I remove an analysis once applied?

Simply select the chart, table, or other visual aid and press the "Delete" key on your keyboard.

Is Quick Analysis available in all versions of Excel?

Quick Analysis is available in Excel 2013 and later versions.

Can I customize the analysis options?

While you can’t add custom options, you can modify the generated charts and tables to better suit your needs.


  1. Open Your Excel Spreadsheet
  2. Highlight Your Data Range
  3. Click on the Quick Analysis Button
  4. Choose a Quick Analysis Option
  5. Apply the Analysis


In a nutshell, learning how to use Quick Analysis in Excel can save you a lot of time and effort. It’s like having a data wizard at your fingertips. By following these simple steps, you can quickly turn your raw data into insightful visualizations, making your data analysis faster and more effective.

If you’re interested in mastering Excel even further, consider exploring other features such as PivotTables and advanced charting options. Don’t let your data sit idle; use Quick Analysis to uncover the stories hidden within your numbers. So, what are you waiting for? Fire up Excel and start exploring the power of Quick Analysis today!

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