How to Fix Spacing Between Words in Word: A Step-by-Step Guide

Fixing spacing between words in Microsoft Word is a common issue that many users face. Whether you’re typing up a document for work or school, improper spacing can make your work look unprofessional. But don’t worry, it’s a quick fix! Just follow the steps below and you’ll have your document looking sharp in no time.

Step by Step Tutorial: How to Fix Spacing Between Words in Word

Before we dive into the steps, let’s talk about what we’re trying to accomplish. Fixing the spacing between words can mean adjusting the space between individual words or fixing spacing issues throughout your entire document. These steps will help you do both.

Step 1: Highlight the text you want to adjust

The first thing you need to do is highlight the text where you want to fix the spacing.

Once you’ve highlighted the text, you’re ready to make adjustments. You can either highlight a specific section or the whole document, depending on what you need to fix.

Step 2: Right-click and select ‘Font’

After highlighting the text, right-click and choose the ‘Font’ option from the dropdown menu.

This will open up the Font dialog box where you can make changes to the character spacing.

Step 3: Go to the ‘Advanced’ tab

In the Font dialog box, click on the ‘Advanced’ tab.

This is where you can adjust the spacing between characters, which will affect the space between words.

Step 4: Adjust the ‘Spacing’ options

Under the ‘Advanced’ tab, you’ll see an option for ‘Spacing.’ You can choose to condense or expand the spacing.

If your words are too far apart, choose ‘Condense’ and if they’re too close together choose ‘Expand.’ You can also enter a specific number in the ‘By’ box to set the exact spacing you want.

Step 5: Click ‘OK’

Once you’ve made your adjustments, click ‘OK’ to apply the changes to your highlighted text.

Now you should see the spacing between your words adjusted to your liking in the document.

After completing these steps, your document should have the proper spacing between words. This will make your work look more polished and professional.

Tips for Fixing Spacing Between Words in Word

  • Keep in mind that different fonts may require different spacing adjustments.
  • Use the ‘Preview’ option in the Font dialog box to see how your changes will look before applying them.
  • If you’re working with a long document, consider adjusting the spacing in smaller sections to avoid overwhelming your computer’s memory.
  • Remember to save your document often as you make adjustments to avoid losing any changes.
  • If you’re having trouble with spacing, try selecting ‘Default’ in the Font dialog box to reset the spacing back to the default settings.

Frequently Asked Questions

What if the spacing issue is only happening with certain words or sentences?

If the spacing issue is only happening in certain areas, make sure those areas aren’t formatted differently than the rest of your document. Sometimes copying and pasting text from other sources can bring in different formatting that affects spacing.

How do I fix spacing issues in a bulleted or numbered list?

To fix spacing in a list, highlight the list and right-click to select ‘Paragraph.’ From there, you can adjust the spacing before or after each bullet or number.

Can I adjust spacing between words and between lines at the same time?

Yes, you can adjust both at the same time. In the ‘Paragraph’ dialog box, you can adjust line spacing, and in the ‘Font’ dialog box, you can adjust character spacing.

Why does my document have uneven spacing between words?

Uneven spacing can be caused by a variety of factors, including inconsistent formatting, different fonts, or manual spacing errors. Make sure your document is formatted consistently to avoid these issues.

Is there a way to quickly remove extra spaces between words?

Yes, you can use the ‘Find and Replace’ feature to search for double spaces and replace them with single spaces throughout your document.


  1. Highlight the text you want to adjust
  2. Right-click and select ‘Font’
  3. Go to the ‘Advanced’ tab
  4. Adjust the ‘Spacing’ options
  5. Click ‘OK’


Proper spacing between words is crucial for creating a professional-looking document. By following the simple steps outlined above, you can quickly and easily fix any spacing issues in Microsoft Word. Whether you’re a student, a professional, or just someone who likes their documents to look their best, these tips should help you achieve the perfect spacing every time. And remember, practice makes perfect! The more you work with Word, the more familiar you’ll become with all of its features, including spacing adjustments. So don’t be afraid to experiment and find what works best for you. Happy formatting!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy