How to Change Page Size in Excel: A Step-by-Step Guide

Changing the page size in Excel is a handy skill that can help you fit your spreadsheet onto a single page, or expand it to fill out a larger space. It’s a simple process that involves a few clicks in the Page Layout tab. Once you know how to do it, you’ll be able to adjust your page size whenever you need to, whether you’re printing your spreadsheet or just trying to get a better view of your data.

Step by Step Tutorial: How to Change Page Size in Excel

Before we get into the nitty-gritty of changing page sizes, it’s important to understand that this process will help you control how your spreadsheet appears when printed. Changing the page size can affect the layout and readability of your printed document, so it’s crucial to choose the right size for your needs.

Step 1: Open the Page Layout Tab

Start by opening the Page Layout tab in the Excel ribbon.

The Page Layout tab contains all the options you need to format your page, including size, margins, and orientation. It’s your go-to spot for preparing your spreadsheet for printing.

Step 2: Click on Size

In the Page Layout tab, locate and click on the Size option.

After clicking on Size, a dropdown menu will appear with a list of different page sizes. You can choose from standard sizes like Letter or A4, or you can select More Paper Sizes for additional options.

Step 3: Select Your Desired Page Size

From the dropdown menu, click on the size that fits your needs.

If you don’t see the size you need, don’t worry! You can create a custom size by selecting More Paper Sizes. This will open a new window where you can input your desired width and height.

Step 4: Adjust the Scale (Optional)

If necessary, adjust the scale of your spreadsheet to fit the new page size.

Scaling is useful when you want to shrink or enlarge your spreadsheet without changing the actual dimensions of the cells. You can find the scaling options in the Page Layout tab, under Scale to Fit.

After completing these steps, your spreadsheet will be ready to print or view at the new page size. Remember that changing the page size may impact the layout of your spreadsheet, so it’s a good idea to preview your document before printing.

Tips for Changing Page Size in Excel

• Always preview your spreadsheet after changing the page size to ensure it looks the way you want it to.
• Consider the orientation of your page (portrait or landscape) as it can affect how much content fits on the page.
• If you need to print a large spreadsheet, consider using the Fit to Page option to ensure everything is included.
• Remember that changing the page size in Excel does not change the size of the cells, just the printing or viewing area.
• Use print areas to control which parts of your spreadsheet are included when changing page sizes.

Frequently Asked Questions

What is the difference between changing page size and scaling in Excel?

Changing the page size affects the physical dimensions of the printed page, while scaling adjusts the size of the content without altering the page size.

Can I create custom page sizes in Excel?

Yes, you can create custom page sizes by selecting More Paper Sizes and entering your desired dimensions.

How do I preview my spreadsheet before printing?

You can preview your spreadsheet by clicking on File, then Print, and using the Print Preview option.

Will changing the page size affect my entire workbook?

No, changing the page size will only affect the active worksheet. You’ll need to change the page size for each worksheet individually.

Can I change the page size for multiple worksheets at once?

Unfortunately, Excel does not currently support changing the page size for multiple worksheets simultaneously. You’ll need to adjust each one individually.

Summary

1. Open the Page Layout Tab
2. Click on Size
3. Select Your Desired Page Size
4. Adjust the Scale (Optional)

Conclusion

Mastering the art of changing page sizes in Excel can save you a lot of headaches, especially when it comes to printing your spreadsheets. There’s nothing more frustrating than spending hours on a project only to have it print out in tiny, unreadable text or, worse, getting cut off. By following the steps outlined in this article, you can ensure that your spreadsheets always look their best, whether they’re on your computer screen or on paper.

As with any Excel feature, practice makes perfect. Don’t be afraid to experiment with different page sizes and scales to see what works best for your specific needs. And remember, if you ever get stuck, there’s a whole community of Excel users out there who are more than willing to lend a hand. So go ahead, change that page size, and take control of your spreadsheets like a pro!