How to Combine Excel Cells: Simple Techniques for Merging Your Data

Combining Excel cells can be done quickly and easily. All you need to do is use the "Concatenate" function or the "&" operator to join the contents of two or more cells into one. This guide will walk you through the process step-by-step, making it easy to master this Excel trick.

Step by Step Tutorial on How to Combine Excel Cells

In this tutorial, we will show you how to merge the contents of two cells into one using two different methods: the "Concatenate" function and the "&" operator. Let’s get started!

Step 1: Open Your Excel Spreadsheet

First, open the Excel spreadsheet where you want to combine cells.

Make sure the cells you want to combine have the data you need. This is where everything starts, so it’s crucial to have your Excel file ready.

Step 2: Select the Cells You Want to Combine

Click on the cell where you want the combined data to appear.

This is your target cell. It’s important to pick the right cell because this is where the magic will happen.

Step 3: Use the Concatenate Function

Type =CONCATENATE(A1, " ", B1) into the target cell, replacing A1 and B1 with the actual cell references.

The "Concatenate" function is like a glue that sticks your cell contents together. Don’t forget to add a space or other delimiter if you want to separate the contents from each cell.

Step 4: Press Enter

After typing the formula, press the Enter key.

This action will complete the function, and you’ll see the combined data in the target cell. It’s a simple but powerful move.

Step 5: Use the & Operator for Another Method

Type =A1 & " " & B1 into the target cell for an alternative method.

The "&" operator does the same thing as "Concatenate" but is often quicker to type. Again, use spaces or other characters to keep the data readable.

After following these steps, your selected cells’ contents will be combined into a single cell, making your data more streamlined and easier to manage.

Tips for How to Combine Excel Cells

  • Always double-check your cell references to avoid errors.
  • Use spaces, commas, or other delimiters to separate data for better readability.
  • Experiment with different functions to see which one you prefer.
  • Remember that you can combine more than two cells if needed.
  • Keep a backup of your data before making significant changes.

Frequently Asked Questions

What does the Concatenate function do in Excel?

The Concatenate function combines the contents of multiple cells into one cell.

How do I add a space between combined cells?

Include a space within quotes, like this: =A1 & " " & B1.

Can I combine more than two cells?

Yes, you can combine as many cells as you need using either method.

What is the difference between Concatenate and &?

Both achieve the same result, but & is often quicker and easier to type.

Will combining cells affect my data?

No, the original data remains intact. The function creates a new cell with combined data.

Summary of How to Combine Excel Cells

  1. Open your Excel spreadsheet.
  2. Select the target cell.
  3. Use the Concatenate function.
  4. Press Enter.
  5. Use the & operator as an alternative method.


Combining Excel cells is a handy trick that can help you manage your data more efficiently. By using the "Concatenate" function or the "&" operator, you can easily merge the contents of multiple cells into one. Whether you’re working on a financial report, a contact list, or simply organizing data, this skill will save you time and effort.

Now that you’re equipped with this knowledge, go ahead and give it a try on your own spreadsheets. You’ll be amazed at how much more streamlined your data can become. If you found this article helpful, consider exploring other Excel functions that can further enhance your productivity. Happy Excel-ing!

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