How to Concatenate in Excel: A Step-by-Step Guide for Beginners

how to concatenate in excel

Concatenating in Excel is like stitching words or numbers together. You use a simple formula to join text from different cells into one. Just use the CONCATENATE function or the & symbol. For example, =CONCATENATE(A1, B1) or =A1 & B1. These steps will guide you through the process.

Step by Step Tutorial on How to Concatenate in Excel

In this tutorial, I will guide you through the steps to concatenate text in Excel, which helps merge data from different cells into one cell.

Step 1: Open Your Excel Spreadsheet

First, open your Excel file where you want to concatenate data.

Make sure the data you want to merge is visible. This helps you easily follow the next steps.

Step 2: Select the Cell for the Result

Decide which cell will display the concatenated result, and click on it.

Choosing the right cell is important because this is where your merged information will appear.

Step 3: Begin Your Formula with an Equals Sign

In the cell you selected, type an equals sign (=) to start your formula.

The equals sign tells Excel you’re about to enter a formula.

Step 4: Use the CONCATENATE Function or Ampersand

Type =CONCATENATE( or =, then click on the first cell you want to combine.

Using the CONCATENATE function or the & symbol is crucial. It tells Excel which cells to join.

Step 5: Add the Cells to Merge

After selecting the first cell, type a comma, then click on the next cell. If using &, type & instead.

Repeat this step for every cell you want to merge. For instance, =CONCATENATE(A1, B1) or =A1 & B1.

Step 6: Close the Formula and Press Enter

Finish your formula by closing the bracket ) for CONCATENATE or simply press Enter if using &.

After pressing Enter, Excel will merge the text or numbers from the selected cells.

After completing these steps, the result will be your merged text or numbers displayed in the cell you selected.

Tips for How to Concatenate in Excel

  • Use Spaces: Add spaces between words by including " " in your formula. For example, =A1 & " " & B1.
  • Fix Errors: If you get an error, double-check your formula for missing commas or ampersands.
  • Concatenate Multiple Cells: You can combine more than two cells. Just keep adding cells separated by commas or &.
  • Text and Numbers: You can mix text and numbers in your formula, like =A1 & " – " & B1.
  • Use & for Simplicity: The & symbol can be easier and quicker to use compared to CONCATENATE.

Frequently Asked Questions about How to Concatenate in Excel

What does CONCATENATE do in Excel?

CONCATENATE joins text from multiple cells into one cell, making it easier to organize data.

Can I use CONCATENATE with numbers?

Yes, CONCATENATE can merge text and numbers together in one cell.

Is there a limit to how many cells I can concatenate?

Excel limits formulas to 8,192 characters, so you can concatenate many cells as long as you stay within this limit.

What if I want to add punctuation?

You can add punctuation by including it in your formula, like =A1 & ", " & B1.

Why is my formula not working?

Common issues include missing commas, ampersands, or the equals sign. Check your formula for these errors.


  1. Open your Excel spreadsheet.
  2. Select the cell for the result.
  3. Begin your formula with an equals sign.
  4. Use the CONCATENATE function or ampersand.
  5. Add the cells to merge.
  6. Close the formula and press Enter.


Concatenating in Excel is a powerful tool to combine text from various cells into one, making your data easier to read and manage. By following these steps and tips, you’ll master the process in no time. Remember, whether you use the CONCATENATE function or the & symbol, the goal is to make your data more streamlined and accessible.

Feel free to experiment with different combinations and explore other Excel functions that can enhance your spreadsheets. Happy concatenating!

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