How to Copy Merged Cells in Excel: A Step-by-Step Guide for Users

Learning how to copy merged cells in Microsoft Excel can save you a lot of time and frustration. Copying merged cells is not as straightforward as copying regular cells, but it’s certainly doable. You’ll need to follow a few specific steps to ensure you don’t lose any data in the process. After reading this guide, you’ll be well-equipped to tackle this task with ease.

Step-by-Step Tutorial to Copy Merged Cells in Excel

This tutorial will show you how to copy merged cells in Excel without losing any of the data or formatting. Follow these steps carefully to ensure success.

Step 1: Select the Merged Cells

First, click and drag to select the merged cells you want to copy.

When you select merged cells, make sure the entire range is highlighted, not just a part of it. This ensures all the data and formatting will be copied correctly.

Step 2: Copy the Selected Cells

Next, press Ctrl + C on your keyboard to copy the selected cells.

Alternatively, you can right-click on the selected cells and choose "Copy" from the context menu. Both methods will place the selected cells and their contents onto your clipboard.

Step 3: Select the Destination Cells

Click on the first cell where you want to paste the copied data.

Ensure that this cell or range of cells matches the size of the merged cells you copied. This helps maintain the formatting and structure.

Step 4: Paste the Merged Cells

Press Ctrl + V to paste the copied cells into the new location.

You can also right-click the destination cell and choose "Paste" from the context menu. This will transfer the merged cells along with their data and formatting.

Step 5: Adjust the Merged Cells if Necessary

If the pasted cells do not appear correctly, you may need to re-merge or adjust the formatting manually.

Sometimes the pasted cells may lose some of their formatting. Simply re-merge the cells and adjust any formatting issues that arise.

After completing this action, your merged cells will be copied to the new location without losing any data or formatting. This can be particularly useful for organizing large datasets or replicating complex table structures.

Tips for Copying Merged Cells in Excel

  • Unmerge Before Copying: Sometimes, unmerging cells before copying can make the process smoother, and you can always re-merge them after pasting.

  • Use Paste Special: The "Paste Special" feature can be useful for maintaining formatting or pasting only specific elements like values or formulas.

  • Check for Data Loss: Always double-check the pasted cells to ensure no data has been lost in the process.

  • Use Keyboard Shortcuts: Familiarize yourself with keyboard shortcuts for copying (Ctrl + C) and pasting (Ctrl + V) to speed up the process.

  • Keep Cell Sizes Consistent: Ensuring the destination cells are the same size as the source cells can help maintain the merged cells’ structure.

Frequently Asked Questions

Why do merged cells sometimes paste incorrectly?

Merged cells can sometimes paste incorrectly due to differences in cell size or formatting between the source and destination areas. Make sure the destination cells are the same size as the source cells.

Can I copy merged cells to a different worksheet?

Yes, you can copy merged cells to a different worksheet by selecting the merged cells, copying them, and then pasting them into the new worksheet.

What if the merged cells contain formulas?

If the merged cells contain formulas, ensure that the cell references are correct after pasting. Sometimes you might need to adjust the formulas manually.

Can I automate this process?

You can use Excel macros to automate the process of copying and pasting merged cells. This can be especially useful for repetitive tasks.

Do I need special permissions to copy merged cells?

No special permissions are needed to copy merged cells. However, if the worksheet is protected, you may need to unprotect it first.


  1. Select the merged cells.
  2. Copy the selected cells.
  3. Select the destination cells.
  4. Paste the merged cells.
  5. Adjust the merged cells if necessary.


Copying merged cells in Excel doesn’t have to be a hassle. By following the steps outlined above, you can ensure that your data and formatting remain intact. Remember to unmerge and re-merge cells if needed, and always double-check your pasted data for accuracy. With a little bit of practice, you’ll become proficient at this task in no time.

If you found this guide helpful, consider exploring more advanced Excel features to further enhance your productivity. Whether you’re dealing with large datasets or intricate tables, mastering these skills will undoubtedly make your life easier. Happy Excel-ing!

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