How to Export Outlook Calendar to Excel: A Step-by-Step Guide

Exporting your Outlook calendar to Excel is a simple yet powerful way to manage and analyze your schedule. By following a few easy steps, you can seamlessly transfer your calendar events into an Excel spreadsheet. This guide walks you through the process, ensuring you can effectively export your Outlook calendar to Excel with minimal hassle.

How to Export Outlook Calendar to Excel

Getting your Outlook calendar into Excel allows you to organize, sort, and manipulate your events in various ways. It’ll be a breeze once you follow these steps.

Step 1: Open Outlook

Open Outlook on your computer.
Ensure you have the Outlook application up and running before you begin.

Step 2: Go to Calendar View

Navigate to the Calendar section in Outlook.
You can access the Calendar by clicking the calendar icon located at the bottom of the Outlook window.

Step 3: Select the Calendar You Want to Export

Click on the calendar you wish to export.
Make sure you select the specific calendar if you have multiple calendars in Outlook.

Step 4: Click File Tab

Go to the ‘File’ tab on the top left corner of Outlook.
This tab is where you will find most of the options to manage your Outlook settings and data.

Step 5: Choose Open & Export

Select ‘Open & Export’ from the list of options.
This menu option allows you to import or export various Outlook items, including your calendar.

Step 6: Click on Import/Export

From the ‘Open & Export’ menu, click ‘Import/Export’.
This will open the Import and Export Wizard, which guides you through the process.

Step 7: Select Export to a File

Choose ‘Export to a file’ from the wizard options and click ‘Next’.
This option enables you to save your calendar as a file that can be opened in Excel.

Step 8: Select Comma Separated Values

Select ‘Comma Separated Values’ (CSV) and click ‘Next’.
CSV is a common file format that Excel can easily read.

Step 9: Choose the Calendar to Export

Select the calendar you wish to export and click ‘Next’.
Ensure that you are exporting the correct calendar by verifying its name.

Step 10: Save the File

Choose a location to save the file, name it, and click ‘Finish’.
Pick a familiar location on your computer so you can easily find the file later.

After completing these steps, your Outlook calendar events will be exported into a CSV file, which can then be opened in Excel.

Tips for Exporting Outlook Calendar to Excel

  • Always double-check the calendar you select to ensure you’re exporting the right one.
  • Keep the CSV file in a secure location to prevent data loss.
  • Customize your calendar view in Outlook before exporting for better results.
  • Use Excel’s sorting and filtering functions to organize your calendar data.
  • Regularly update your exported calendar to keep it current.

Frequently Asked Questions

How do I open a CSV file in Excel?

Open Excel, go to ‘File,’ select ‘Open,’ and find your CSV file. Double-click to open it.

Can I export only specific dates from my Outlook calendar?

Yes, you can adjust your calendar view to display specific dates before exporting.

Will exporting my calendar delete it from Outlook?

No, exporting your calendar does not affect the original data in Outlook.

Can I export multiple calendars at once?

No, you need to export each calendar separately.

What if my calendar has special characters?

Special characters should display correctly as CSV files support a wide range of characters.


  1. Open Outlook
  2. Go to Calendar View
  3. Select the Calendar
  4. Click File Tab
  5. Choose Open & Export
  6. Click on Import/Export
  7. Select Export to a File
  8. Select Comma Separated Values
  9. Choose the Calendar
  10. Save the File


Exporting your Outlook calendar to Excel might sound a bit techy, but it’s super straightforward once you know the steps. Think of it like transferring your entire schedule into a giant spreadsheet where you can sort, filter, and analyze to your heart’s content. Whether you’re a busy professional or just someone who likes to keep things organized, having your calendar in Excel can be a real game changer.

So, the next time you need a handy list of your upcoming events or a way to track your past activities, remember that you can easily export your Outlook calendar to Excel. Give it a try, and you’ll see just how much more control you have over your time. If you found this guide helpful, share it with friends or colleagues who might benefit. And hey, why not explore other cool Outlook features while you’re at it? Happy scheduling!

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