How to Merge Two Rows in Excel: A Step-by-Step Guide for Beginners

how to merge two rows in Excel

Merging two rows in Excel is super simple once you get the hang of it. Basically, you’ll be combining the contents of two separate rows into one. To achieve this, you’ll use features like the CONCATENATE function, the ampersand (&) operator, or even VBA for more advanced techniques. Here’s a quick look at how to merge two rows in Excel step-by-step.

Step-by-Step Tutorial: How to Merge Two Rows in Excel

In this guide, you’ll learn how to combine two rows in Excel into one cohesive row. This is particularly useful when summarizing data or creating more streamlined sheets.

Step 1: Open Your Excel Workbook

First, launch Excel and open the workbook containing the rows you want to merge.

Having the correct workbook open is crucial. Make sure it’s the file where you need to combine rows. If you’re working on a copy, even better—no risk of losing original data!

Step 2: Select the First Cell in the Target Row

Click on the first cell in the row where you want the merged content to appear.

This cell will be the starting point for your merged data. It’s usually a good idea to pick an empty cell to avoid overwriting any existing information.

Step 3: Enter the CONCATENATE Formula

Type the CONCATENATE formula or use the ampersand operator to merge the rows. For example, =CONCATENATE(A1, " ", B1) or =A1 & " " & B1.

CONCATENATE joins the content of multiple cells into one. The ampersand operator does the same thing but is often easier to use and read.

Step 4: Copy the Formula to Adjacent Cells

Drag the fill handle (the small square at the bottom-right corner of the cell) to copy the formula to adjacent cells if you need to merge multiple columns.

Dragging the fill handle ensures consistency across all the columns you want to combine. It’s a quick way to apply the same formula to a range of cells.

Step 5: Replace the Original Rows (Optional)

After merging, you might want to replace the original rows with the combined data. Copy and paste the merged content over the original rows.

This step is optional but can help in maintaining a cleaner spreadsheet. Be cautious, as this action cannot be undone.

Once these steps are completed, you’ll have successfully merged the content of two rows into one. The merged row will now present a more concise view of the data.

Tips for Merging Two Rows in Excel

  • Backup Your Data: Always create a backup before making significant changes.
  • Use Shortcuts: Familiarize yourself with Excel shortcuts to speed up the process.
  • Double-check Formulas: Ensure your formulas are correct before applying them to large datasets.
  • Use the Ampersand Operator: Sometimes simpler than CONCATENATE, for merging small amounts of data.
  • Consider VBA for Complex Tasks: For more advanced merging needs, VBA scripts can be quite powerful.

Frequently Asked Questions

Can I merge rows without using formulas?

Yes, you can manually copy and paste data, but formulas are quicker and less error-prone.

What if the rows have different data types?

Excel formulas like CONCATENATE can handle different data types, but ensure formatting is consistent.

Can I merge rows in Excel Online?

Yes, both Excel Desktop and Excel Online support row merging using formulas.

How do I handle errors in merged data?

Use Excel’s error-checking tools like IFERROR to manage and correct errors in merged data.

Can I automate row merging?

Yes, VBA scripts can automate the merging process for larger datasets or recurring tasks.


  1. Open your Excel workbook.
  2. Select the first cell in the target row.
  3. Enter the CONCATENATE formula.
  4. Copy the formula to adjacent cells.
  5. Replace original rows (Optional).


And there you have it, folks! You now know how to merge two rows in Excel. By following these steps, you can simplify your spreadsheets and make your data more digestible. If this guide helped you, consider exploring other Excel functions and formulas to boost your productivity even further.

Merging rows might seem like a small task, but it’s amazing how much it can streamline your data management. For further reading, look into using Excel’s array formulas or VBA for more complex operations. Don’t hesitate to experiment—Excel is a powerful tool, and the more you use it, the more proficient you’ll become!

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