How to Print Lines in Excel: A Step-by-Step Guide for Clear Printouts

Printing Lines in Excel

Printing lines in Excel is actually easier than you might think. By following a few steps, you can make sure that your printed spreadsheet includes gridlines or borders, making your data much easier to read. This tutorial will guide you through the process step-by-step, so you’ll never struggle with this task again.

Step-by-Step Tutorial for Printing Lines in Excel

Let’s dive into the detailed steps to make sure your Excel spreadsheets have those crucial lines when printed.

Step 1: Open Your Excel Spreadsheet

First, open the Excel file that you want to print.

Simply double-click on your file, or open Excel and navigate to your document through the "File" menu.

Step 2: Go to the "Page Layout" Tab

Next, you need to find the "Page Layout" tab on the Excel ribbon.

This tab is located at the top of the Excel window, and it provides various options for how your document will appear on the printed page.

Step 3: Check the "Print Gridlines" Box

Step 3: In the "Page Layout" tab, look for the "Sheet Options" group and check the box labeled "Print Gridlines."

This option ensures that the gridlines that separate individual cells will be printed, making your data much easier to read.

Step 4: Go to the "File" Menu and Select "Print"

Now, navigate to the "File" menu and select the "Print" option.

This will bring up the print preview screen, where you can see how your spreadsheet will look once printed.

Step 5: Adjust Print Settings If Needed

Finally, adjust any print settings if necessary before hitting the "Print" button.

You can customize margins, orientation, and paper size to make sure everything looks perfect.

After completing these steps, your Excel spreadsheet will print with gridlines, making it easier to follow the data.

Tips for Printing Lines in Excel

  • Use Borders for Specific Lines: If you want certain lines to stand out, you can add borders to specific cells or ranges.
  • Preview Before Printing: Always use the print preview to make sure the lines appear as you expect.
  • Adjust Margins: Sometimes adjusting the margins can help fit more data onto a single page.
  • Set Print Area: Define a print area to make sure only the data you want is printed.
  • Fit to Page: Use the "Fit Sheet on One Page" option if your data is too wide or long to fit on standard-sized paper.

Frequently Asked Questions

Why aren’t my gridlines printing?

Make sure the "Print Gridlines" option is checked under the "Page Layout" tab. Also, ensure your printer settings are correct.

How do I print borders around specific cells?

Select the cells, right-click, choose "Format Cells," and then go to the "Border" tab to customize your borders.

Can I change the color of the printed gridlines?

Unfortunately, Excel does not allow changing the color of printed gridlines. You can, however, change the color of borders.

How can I print multiple sheets with gridlines?

You need to repeat the "Print Gridlines" setting for each individual sheet in your workbook.

What if my gridlines appear in the preview but not in the printout?

Check your printer settings and make sure your printer driver is up to date.


  1. Open your Excel spreadsheet.
  2. Go to the "Page Layout" tab.
  3. Check the "Print Gridlines" box.
  4. Go to the "File" menu and select "Print."
  5. Adjust print settings if needed.


Printing lines in Excel is a valuable skill that can significantly improve the readability of your printed spreadsheets. By following these simple steps, you ensure that your data is neatly organized and easily understandable. Whether you’re preparing a report for school, work, or any other purpose, having clear and visible gridlines can make a world of difference.

Once you’ve mastered this, you might want to explore more advanced features, like adding custom borders or adjusting print settings for optimal results. Excel offers a plethora of tools to help you get the most out of your data. So, take a moment to experiment with these features and elevate your spreadsheet game. Happy printing!

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