How to Print with Gridlines in Excel: A Step-by-Step Guide for Beginners

Printing with gridlines in Excel can make your spreadsheets look more organized and easier to read. By following a few simple steps, you can ensure that your printed documents display the gridlines, making it easier to distinguish between cells and improving overall readability.

Step by Step Tutorial: How to Print with Gridlines in Excel

Ready to make your Excel printouts more professional and readable? Below are the steps to ensure gridlines are included when you print your spreadsheet.

Step 1: Open Your Excel Spreadsheet

First, open the Excel file that you want to print.

When you launch Excel and load your document, ensure you have the right worksheet selected. This is crucial as settings apply to individual sheets.

Step 2: Go to the Page Layout Tab

Click on the "Page Layout" tab located on the Ribbon.

The Page Layout tab is where you’ll find all the settings related to how your sheet will appear when printed. It’s like the control room for your print settings.

Step 3: Check the Gridlines Box

Under the Page Layout tab, find the "Sheet Options" group. Look for the "Gridlines" section and check the "Print" box.

This option is specifically for ensuring that gridlines are printed. Note that this setting doesn’t change how the gridlines appear on your screen, only in your printout.

Step 4: Preview Your Print

Click on "File" and then select "Print" to open the Print Preview.

Previewing your print ensures that everything looks as expected before you waste any paper. If the gridlines are not visible, go back and make sure the "Print" box under Gridlines is checked.

Step 5: Print Your Document

Once you are satisfied with the preview, click on the "Print" button to print your document.

Make sure your printer is connected and has paper. Double-checking these small details will save you time and frustration.

After completing these steps, your printed document will include gridlines, making it easier to read and follow along.

Tips for Printing with Gridlines in Excel

  • Gridline Color: You can change the color of gridlines to make them stand out more. This can be done under the "File" menu, in the "Options" section, and then under "Advanced."
  • Print Area: Define a print area if you don’t want to print the entire sheet. This option is under the "Page Layout" tab.
  • Page Setup: Adjust margins and orientation under the "Page Layout" tab to ensure the gridlines fit well on the page.
  • Header and Footer: Add headers and footers for additional context or professionalism.
  • Print Titles: Use the "Print Titles" option in the Page Layout tab to repeat row or column headers on each printed page.

Frequently Asked Questions: Printing with Gridlines in Excel

How do I change gridline color?

You can change gridline color by going to "File" > "Options" > "Advanced" and scrolling down to the "Display options for this worksheet" section.

Can I print only a part of my worksheet with gridlines?

Yes, you can define a print area under the "Page Layout" tab to print only a specific part of your worksheet with gridlines.

Does the gridline setting affect other sheets in my workbook?

No, the gridline setting applies only to the active sheet. You will need to repeat the steps for each sheet you want to print with gridlines.

Why are my gridlines not printing even after I checked the box?

Ensure that you are in Print Preview mode. If gridlines are still not visible, go back and double-check that the "Print" box under Gridlines is indeed checked.

Can I adjust the thickness of the gridlines?

Excel does not natively allow you to adjust the thickness of gridlines for printing. However, you can simulate thicker lines by applying cell borders.

Summary of Steps

  1. Open your Excel spreadsheet.
  2. Go to the Page Layout tab.
  3. Check the "Gridlines" box under Sheet Options.
  4. Preview your print.
  5. Print your document.


Printing with gridlines in Excel is a surefire way to make your spreadsheets easier to read and more professional-looking. By following the steps outlined in this guide, you can ensure that your printed documents have the necessary gridlines, enhancing their readability. Whether it’s for a business report, a school project, or personal use, including gridlines can make a big difference.

Now that you know how to print with gridlines in Excel, why not give it a try? Implementing this small change can significantly improve the overall presentation of your work. If you’re interested in learning more tips and tricks about Excel, consider exploring other features under the Page Layout tab. Happy printing!

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