Printing the top row on every page in Excel 2019 is a handy feature when dealing with large datasets. To achieve this, you need to set up the print titles, which can be easily done through the Page Layout tab. This will ensure that your top row is visible on all printed pages, making your data easier to follow and understand.
Step by Step Tutorial to Print the Top Row On Every Page in Excel 2019
Before diving into the steps, it’s important to understand that we’re setting up print titles. Print titles are rows or columns that repeat on each printed page, providing a reference point for data on subsequent pages.
Step 1: Open Your Excel Workbook
Open the Excel workbook that contains the data you want to print.
This first step is pretty straightforward – simply open up the Excel file you are working on. Make sure that you have saved your work before proceeding to the next steps.
Step 2: Select the Page Layout Tab
Click on the ‘Page Layout’ tab in the ribbon.
The Page Layout tab contains various options for configuring how your worksheet will appear when printed, including setting up print titles.
Step 3: Click on ‘Print Titles’
In the ‘Page Setup’ group, click on the ‘Print Titles’ button.
When you click on ‘Print Titles’, a new dialog box called ‘Page Setup’ will pop up. This is where we’ll define which rows to repeat at the top of each page.
Step 4: Set the Rows to Repeat at Top
In the ‘Sheet’ tab of the ‘Page Setup’ dialog box, click in the ‘Rows to repeat at top’ box, and select the row(s) you want to repeat.
You can either type in the row reference, such as $1:$1 for the first row, or click on the spreadsheet icon at the end of the box to select the row directly from your worksheet.
Step 5: Click ‘OK’ to Apply the Settings
After selecting the rows, click ‘OK’ to apply the settings.
Now, Excel will remember to print the top row on every page in your document. You can go ahead and print your document to see the results.
After following these steps, your Excel spreadsheet will print with the top row on every page. This is quite useful when dealing with multi-page spreadsheets, as it allows whoever is reading the document to easily identify the data in each column without having to refer back to the first page.
Tips for Printing the Top Row On Every Page in Excel 2019
- Make sure to only select the rows that contain headings or labels; otherwise, you’ll repeat unnecessary information.
- If your worksheet has frozen panes, ensure that they are set correctly before printing.
- Remember to adjust print settings like orientation and margins to ensure everything fits well on the printed pages.
- Preview your worksheet before printing to check how the top row will appear on each page.
- If you have multiple sheets that need the top row printed, you’ll need to set the print titles for each sheet individually.
Frequently Asked Questions
How do I print the top row on every page in Excel 2019 on a Mac?
The steps are similar to those on a Windows PC. Go to the ‘Layout’ tab, click on ‘Print Titles’, and then set the rows to repeat at the top in the ‘Page Setup’ dialog box.
Can I print the top row and the first column on every page?
Yes, you can. In the ‘Page Setup’ dialog box, you can set both ‘Rows to repeat at top’ and ‘Columns to repeat at left’.
Will these settings affect how the worksheet looks on my screen?
No, the print titles settings will only affect printed pages, not how the worksheet appears on your computer screen.
What happens if I select a range of cells instead of a single row to repeat at the top?
Excel will print the entire range you select on every page, so it’s best to stick to a single row to avoid cluttering your printed pages.
Can I save these settings for future use?
Yes, the print titles settings are saved with your workbook, so they will be in effect the next time you open the file.
Summary
- Open your Excel workbook.
- Click on the ‘Page Layout’ tab.
- Select ‘Print Titles’.
- Set the ‘Rows to repeat at top’.
- Click ‘OK’ to apply the settings.
Conclusion
Printing the top row on every page in Excel 2019 is a simple yet powerful feature that enhances the readability and professionalism of your printed spreadsheets. Remember, when you have a long list of data that spans multiple pages, keeping the column headers visible on each page can be a game-changer for those reading and analyzing the data.
With these easy-to-follow steps and helpful tips, you should now be able to set up your Excel documents to print the top row on every page quickly and confidently. Don’t forget to preview your document before printing to ensure everything looks perfect. And if you run into any issues or have questions, the FAQ section is a great resource.
Happy printing!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.