How to Print Titles in Excel 2019: A Step-by-Step Guide

Printing titles in Excel 2019 is a simple process that allows you to keep row or column titles visible on every page of your printout. After following these steps, you’ll have professional-looking spreadsheets that are easier to read and reference.

Step by Step Tutorial: Printing Titles in Excel 2019

Before diving into the steps, let’s clarify what we’re aiming to achieve. Printing titles in Excel 2019 means that you want certain rows or columns to appear at the top or side of every printed page. This is especially helpful when dealing with large datasets that span multiple pages.

Step 1: Open the Page Layout Tab

First things first, go to the Page Layout tab in the ribbon.

This tab contains all the settings you need to adjust the way your Excel sheet will appear when printed.

Step 2: Click on Print Titles

Within the Page Layout tab, there’s a ‘Print Titles’ button. Click on it.

You’ll see a dialog box where you can set which rows and columns will be repeated on each page.

Step 3: Set Rows and Columns to Repeat

In the dialog box, you’ll find two fields: ‘Rows to repeat at top’ and ‘Columns to repeat at left.’

Here, you can specify the rows and columns that you want to appear on every page. For instance, if your titles are in the first row, you would enter “$1:$1” in the ‘Rows to repeat at top’ field.

Step 4: Click OK

After you’ve made your selections, simply click ‘OK’ to apply the settings.

Now, when you print your Excel document, the specified rows and columns will appear on every page, which can be a game-changer for clarity and ease of reading.

Once you’ve completed these steps, your titles will be set to print on every page of your Excel document. This means that whether you’re printing two pages or two hundred, your titles will always be visible, providing context for the data on each page.

Tips for Printing Titles in Excel 2019

• Double-check your print range to ensure that the titles are the only rows or columns repeating.
• Use the Print Preview feature to see how your titles will appear before printing.
• Remember that you can print titles both horizontally and vertically for maximum clarity.
• If you have merged cells within your titles, make sure they are included within the repeat range.
• For complex spreadsheets, consider printing a test page first to avoid wasting paper and ink.

Frequently Asked Questions

Can I print titles on just a few pages, not all?

The print titles feature repeats the specified rows or columns on every page. If you need titles on just a few pages, you might need to print those pages separately with different settings.

How do I remove print titles if I no longer need them?

To remove print titles, go back to the ‘Print Titles’ dialog box and clear the fields under ‘Rows to repeat at top’ and ‘Columns to repeat at left’. Then click ‘OK’.

Can I print titles in Excel Online?

Excel Online doesn’t currently support the print titles feature. You’ll need to use the Excel desktop app for this function.

How can I ensure that my printout is legible?

Use clear and consistent formatting for your titles, and consider increasing the font size to improve legibility.

Can I save my print titles settings for future use?

Yes, once you set print titles, they will be saved with the document. The next time you open and print the document, the same titles will repeat.

Summary

1. Open the Page Layout Tab
2. Click on Print Titles
3. Set Rows and Columns to Repeat
4. Click OK

Conclusion

Mastering the ability to print titles in Excel 2019 can significantly enhance the readability of your printed spreadsheets. It’s a simple yet powerful feature that keeps your data organized and accessible, regardless of the number of pages you’re dealing with. Remember, the key is in the setup – take the time to accurately select the rows or columns you want to repeat, and always double-check with a print preview. Once you get the hang of it, you’ll wonder how you ever managed to print without it. If you follow the steps and tips provided in this article, your spreadsheets will look polished, professional, and, most importantly, understandable. So go ahead, give it a try and see how it transforms your Excel 2019 printouts!