How to Randomise a List in Excel: A Step-by-Step Guide

How to Randomize a List in Excel

Randomizing a list in Excel can be super useful, especially when you need to shuffle names, numbers, or any other set of data. Here’s a quick overview: Use the RAND function to generate random numbers, sort your list based on these numbers, and voila, your list is shuffled!

How to Randomize a List in Excel

This step-by-step guide will show you how to use Excel’s built-in functions and features to randomize a list.

Step 1: Open your Excel file

First, open the Excel file that contains the list you want to randomize.

Make sure your list is neatly organized in a single column. For example, if you have a list of names in column A, each name should occupy its own cell.

Step 2: Insert a new column

Next, insert a new column next to your list.

Right-click on the column letter next to your list and choose "Insert." This new column is where you’ll generate random numbers to help shuffle your list.

Step 3: Use the RAND function

In the first cell of your new column, type =RAND() and press Enter.

The RAND function generates a random number between 0 and 1. Drag the fill handle down to apply this formula to the rest of the cells in your new column.

Step 4: Copy and paste values

After generating random numbers, you’ll want to convert them to static values.

Select the cells with the random numbers, right-click, and choose "Copy." Then, right-click again and choose "Paste Special" -> "Values." This step ensures the numbers won’t change every time Excel recalculates.

Step 5: Sort the list

Finally, sort your entire list based on the random numbers.

Select both your original list and the new column with random numbers. Go to the "Data" tab and choose "Sort." In the Sort dialog box, choose to sort by the column with the random numbers in either ascending or descending order.

When you complete these steps, your list will be randomized effectively. Excel will have shuffled the entries based on the random numbers you generated.

Tips for Randomizing a List in Excel

  • Backup your data: Always create a backup copy of your original list before you start randomizing.
  • Use a single column: Ensure your list is in a single column to minimize errors.
  • Avoid recalculations: After applying the RAND function, convert the numbers to static values to avoid recalculations.
  • Check your sort: Double-check that you’re sorting by the random number column, not another column.
  • Practice first: Try randomizing a small test list before working on your actual data to get comfortable with the process.

Frequently Asked Questions

Can I randomize a list with multiple columns?

Yes, you can. Just make sure you include all columns in your selection when sorting by the random number column.

What if my RAND function isn’t working?

Ensure you’ve entered the formula correctly. Recheck for typos and ensure you’re in a cell where formulas are allowed.

Can I use this method with text data?

Absolutely. This method works for numbers, names, or any text data.

How do I randomize a list without repeats?

The RAND function itself won’t create repeats, but if your original list has duplicates, they will remain.

Is there a way to undo the randomization?

Unfortunately, once you’ve sorted, you can’t easily revert to the original order unless you’ve saved a backup.


  1. Open your Excel file.
  2. Insert a new column.
  3. Use the RAND function.
  4. Copy and paste values.
  5. Sort the list.


Randomizing a list in Excel is straightforward once you get the hang of it. By following these easy steps, you can shuffle any list efficiently. Whether you’re organizing a random draw, planning a seating chart, or just mixing things up, knowing how to randomize a list in Excel can come in handy.

If you’re looking for other ways to manipulate data in Excel, there are plenty of resources out there. You can explore Excel’s vast functionality for data analysis, chart creation, and more. Dive into further readings or tutorials to expand your spreadsheet skills.

Feel free to share this guide with friends or colleagues who might find it useful. Happy Excel-ing!

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