How to Sort Birthdays by Month in Excel: A Step-by-Step Guide

You can easily sort birthdays by month in Excel by using a combination of Excel functions and sorting features. Start by extracting the month from each birthday date into a new column, then sort your data using this new column. This tutorial will guide you through each step, ensuring your list of birthdays is neatly organized by month.

Step-by-Step Tutorial on How to Sort Birthdays by Month in Excel

This tutorial will show you how to sort birthdays by month in Excel using simple steps. By the end of this guide, you’ll be able to quickly organize any list of birthdays according to the month.

Step 1: Open Your Excel File

First, open the Excel file that contains your list of birthdays.

Make sure that your birthdays are in a column with a clear heading like "Birthdays."

Step 2: Insert a New Column

Insert a new column next to your existing column of birthdays. Label this new column "Month."

Right-click on the letter of the column next to your "Birthdays" column and select "Insert.” This will add a new blank column where you can extract the month from each date.

Step 3: Extract the Month from Each Birthday

In the first cell of the "Month" column, enter the formula =MONTH(A2) (assuming your first birthday date is in cell A2).

This formula will pull the month as a number (1 for January, 2 for February, etc.) from the date in cell A2. Drag the fill handle down to copy this formula for all your birthday dates.

Step 4: Convert Month Numbers to Month Names (Optional)

If you prefer to see the month names instead of numbers, you can create a new column to convert these numbers into month names using a VLOOKUP formula.

Create a reference table somewhere on your sheet with numbers 1-12 and corresponding month names. Then use the VLOOKUP formula to convert each number in your "Month" column to the month name.

Step 5: Sort Your Data by Month Column

Highlight all your data, including the "Birthdays" and "Month" columns. Go to the "Data" tab and select "Sort."

In the Sort dialog box, choose to sort by the "Month" column. Choose either ascending or descending order based on your preference.

Step 6: Finalize Your Sheet

After sorting, review your data to confirm that birthdays are arranged by month. Adjust any formatting as necessary.

You can now consider deleting the "Month" column if you want a cleaner look, but keep in mind this will remove the ability to re-sort easily.

After completing these steps, your list of birthdays should be neatly sorted by month, making it easier to see upcoming birthdays in chronological order.

Tips for How to Sort Birthdays by Month in Excel

  • Check for Correct Date Format: Ensure your birthday dates are in a recognizable date format; otherwise, the MONTH function won’t work correctly.
  • Use Conditional Formatting: Highlight birthdays in the current or upcoming month for quick visibility.
  • Create a Backup: Always save a copy of your original data before making extensive changes.
  • Leverage Excel Tables: Convert your data range to a table to make sorting and filtering easier.
  • Explore Pivot Tables: Use Pivot Tables for more advanced sorting and analysis of birthdays by month.

Frequently Asked Questions

Why is the MONTH formula returning errors?

This usually happens if your date format is incorrect. Ensure your dates are in a standard date format recognized by Excel.

Can I sort birthdays by month and day?

Yes, you can create another column for the day using the DAY function and sort first by month, then by day.

How do I handle birthdays without a year?

Excel requires a complete date format. Use a placeholder year if necessary and focus on the month and day.

Can I sort birthdays by month using Excel’s built-in sorting?

Excel’s built-in sort function works, but you need the month extracted into a separate column first.

What if I want to sort by month name instead of number?

Use the VLOOKUP function to convert month numbers to names, then sort by the column with month names.

Summary of Steps to Sort Birthdays by Month

  1. Open Excel file with birthdays
  2. Insert a new column
  3. Extract the month using =MONTH(A2)
  4. Convert month numbers to names (optional)
  5. Sort the data by the month column
  6. Finalize your sheet


There you have it, a step-by-step guide on how to sort birthdays by month in Excel. By following these simple steps, you can transform a cluttered list of dates into a neatly ordered list that makes sense at a glance. Whether it’s for planning birthday celebrations or just keeping track, organizing birthdays by month can save you time and effort.

Remember, Excel is a powerful tool that can do much more than just basic calculations. With a little bit of practice and the right formulas, you can streamline many of your daily tasks. So go ahead, give it a try, and soon you’ll be an Excel pro, impressing everyone with your neatly sorted birthday lists. Happy sorting!

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