How to Use TEXTJOIN in Excel: A Comprehensive Guide to Combining Data

How to use TEXTJOIN in Excel

TEXTJOIN is a powerful Excel function that allows you to combine text from multiple cells into one cell with a specified delimiter. By following a few simple steps, you can use TEXTJOIN to streamline your data management and make your spreadsheets more organized and efficient.

Step by Step Tutorial on how to use TEXTJOIN in Excel

In this guide, we’ll walk you through the steps to use TEXTJOIN in Excel. By the end, you’ll know how to combine data from several cells into one, separated by any character you choose.

Step 1: Open Excel and Select Your Data

Open your Excel workbook and identify the range of cells you want to combine.

This could be a list of names, addresses, or any other data you need to merge into one cell. Make sure the data you want to combine is in adjacent cells.

Step 2: Click on the Cell Where You Want the Result

Click on the cell where you want the combined text to appear.

This is where your merged data will end up. Make sure this cell is blank to avoid mixing old data with new.

Step 3: Enter the TEXTJOIN Function

Start by typing =TEXTJOIN( into the cell.

This tells Excel that you’re about to use the TEXTJOIN function. Remember to include the open parenthesis.

Step 4: Specify the Delimiter

After the open parenthesis, type the delimiter within quotation marks, followed by a comma.

For example, if you want to separate your data with a comma and a space, you would type ", ".

Step 5: Decide on Ignoring Empty Cells

Next, enter either TRUE or FALSE followed by a comma.

Typing TRUE will ignore empty cells, while FALSE will include them. This can help clean up your data if you have blank cells in your range.

Step 6: Select the Range of Cells

Highlight the cells you want to include and close the parenthesis.

Your formula should look something like this: =TEXTJOIN(", ", TRUE, A1:A5). This combines all the text in cells A1 through A5, separating each entry with a comma and a space.

Step 7: Press Enter

Hit the Enter key to complete the function.

Voila! The combined text will now appear in your selected cell, neatly separated by your specified delimiter.

Once you complete these steps, you will have successfully combined text from multiple cells into one using the TEXTJOIN function.

Tips for Using TEXTJOIN in Excel

  • Use different delimiters to suit your needs, like commas, spaces, or even custom characters.
  • Ensure your data range is correct to avoid including unwanted cells.
  • Use TRUE to ignore empty cells for a cleaner result.
  • Practice on a separate sheet before applying it to your main data to avoid mistakes.
  • Combine TEXTJOIN with other Excel functions for more complex data management.

Frequently Asked Questions

What is TEXTJOIN used for in Excel?

TEXTJOIN is used to combine text from multiple cells into one cell, separated by a specified delimiter.

Can I use TEXTJOIN with non-adjacent cells?

Yes, you can. Simply separate each cell reference with a comma within the function.

Does TEXTJOIN work with numbers?

Yes, TEXTJOIN can combine both text and numbers.

How do I update the delimiter in TEXTJOIN?

Edit the delimiter inside the quotation marks in the TEXTJOIN formula.

Can I combine text from different sheets using TEXTJOIN?

Yes, you can reference cells from different sheets by including the sheet name in the cell reference.

Summary of Steps

  1. Open Excel and select your data.
  2. Click on the cell where you want the result.
  3. Enter the TEXTJOIN function.
  4. Specify the delimiter.
  5. Decide on ignoring empty cells.
  6. Select the range of cells.
  7. Press Enter.


Congratulations! You’ve just learned how to use TEXTJOIN in Excel. This function is a game-changer for anyone who deals with large amounts of data. It saves you time and keeps your spreadsheets looking tidy.

TEXTJOIN isn’t just about combining cells; it’s about making your data work for you. You can customize it to fit your needs, from choosing your delimiter to ignoring empty cells. So next time you find yourself manually copying and pasting text, remember this function and let Excel do the heavy lifting.

For further reading, check out Excel’s help documentation or explore other functions like CONCAT or CONCATENATE. Keep experimenting, and you’ll become an Excel whiz in no time. Happy spreadsheeting!

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