How to Write 1st, 2nd, 3rd in Excel: A Step-by-Step Guide

If you’ve ever needed to format numbers as ordinals (like 1st, 2nd, 3rd) in Excel, you’re in the right place! This quick guide will show you how to transform plain old numbers into their fancier ordinal forms using a simple formula. Buckle up, and let’s get those numbers looking snazzy!

How to Write 1st, 2nd, 3rd in Excel

By the end of these steps, you’ll have a custom formula that converts numeric values into ordinal numbers, making your data much easier to read and more visually appealing. Let’s dive in!

Step 1: Open Excel

First, open Microsoft Excel on your computer.

Make sure you have a new or existing worksheet where you’ll be adding the ordinal numbers.

Step 2: Enter Your Numbers

Next, enter the numbers you want to convert into a column.

For example, type 1, 2, 3, etc., in column A starting from cell A1.

Step 3: Create a New Column

Create a new column where your ordinal numbers will be displayed.

You might want to use column B for this example.

Step 4: Enter the Formula

In the first cell of your new column (let’s say B1), enter the following formula:

=IF(OR(A1=11,A1=12,A1=13),A1&"th",A1&CHOOSE(MIN(4,MOD(A1,10)+1),"th","st","nd","rd","th"))

This formula checks the number in cell A1 and adds the appropriate suffix (st, nd, rd, th).

Step 5: Apply the Formula

Click and drag the fill handle (the small square at the bottom-right corner of cell B1) down the column to apply the formula to the rest of the cells.

This will convert all the numbers in column A to their ordinal forms in column B.

Step 6: Adjust Formatting

If needed, adjust the formatting of column B to match your desired style (font size, color, etc.).

This will ensure that your ordinal numbers look good and are easy to read.

Once you’ve completed these steps, your numbers will be neatly converted into ordinal form, making your data presentation more polished and professional.

Tips for Writing 1st, 2nd, 3rd in Excel

1. Double-check your ranges: Ensure the formula covers all numbers you need; sometimes adding more checks for special cases can be useful.
2. Use absolute references: If you’re copying the formula to different sheets, absolute references can save time.
3. Custom formatting: Customize the font and color to make the ordinals stand out.
4. Test the formula: Before applying it to a large dataset, test it with a few numbers to ensure it works as expected.
5. Save your work: Regularly save your Excel file to avoid losing any changes.

Frequently Asked Questions

What if my numbers are in a different column?

Change the cell references in the formula to match the column you’re using.

Can I use this formula for negative numbers?

Yes, the formula will work for negative numbers, though ordinals for negatives are less common.

Does this formula work with decimals?

No, this formula is designed for whole numbers. Decimals will not convert correctly.

Can I apply this to multiple sheets at once?

Yes, copy the formula to any sheets where you need it.

What if the formula doesn’t work?

Double-check for any typos and make sure your Excel version supports the functions used.

Summary

1. Step 1: Open Excel.
2. Step 2: Enter your numbers.
3. Step 3: Create a new column.
4. Step 4: Enter the formula.
5. Step 5: Apply the formula.
6. Step 6: Adjust formatting.

Conclusion

Now that you know how to write 1st, 2nd, 3rd in Excel, your data presentation will look more polished and professional. This simple formula can make a big difference in how your information is perceived. Remember, practice makes perfect, so don’t hesitate to experiment with different datasets to get the hang of it. For more advanced Excel tips, consider exploring other functions and formulas that can further enhance your data manipulation skills. Happy Excel-ing!