Enabling grammar check in PowerPoint 2016 is a breeze! All you need to do is access the ‘Proofing’ options in the PowerPoint menu and then select the ‘Check grammar with spelling’ option. After doing so, PowerPoint will automatically check your grammar and spelling as you work on your presentation, highlighting errors and offering suggestions for corrections.
Step by Step Tutorial: Enabling Grammar Check in PowerPoint 2016
Before we dive into the steps, let’s understand what enabling grammar check will do for you. By turning on this feature, PowerPoint will scan your text for grammatical errors as you type, just like it does for spelling mistakes. This can be a lifesaver when you’re trying to make a great impression with your presentation.
Step 1: Open PowerPoint 2016
Open PowerPoint 2016 on your computer to get started with enabling grammar check.
Once PowerPoint is open, you’ll be ready to navigate to the options where you can enable the grammar check feature.
Step 2: Click on ‘File’
Click on the ‘File’ tab located in the upper left corner of your PowerPoint window.
The ‘File’ tab is where you can access a variety of backstage view options, including ‘Options’ where you’ll find proofing settings.
Step 3: Select ‘Options’
In the menu that appears after clicking ‘File’, look for and select ‘Options’ towards the bottom of the list.
The ‘Options’ button will open a new window where you can change several settings for PowerPoint, including those for proofing and grammar check.
Step 4: Go to ‘Proofing’
In the ‘Options’ window, find and click on the ‘Proofing’ section on the left-hand side.
The ‘Proofing’ section is where you’ll find all the settings related to language and grammar in PowerPoint.
Step 5: Check ‘Check grammar with spelling’
Look for the option that says ‘Check grammar with spelling’ and make sure the box next to it is checked.
By checking this option, you’re telling PowerPoint to actively look for grammar mistakes as you type up your presentation, giving you real-time feedback.
After you complete these steps, PowerPoint will actively help you catch and correct any grammar mistakes, helping you create a polished and professional presentation.
Tips: Enhancing Your Experience with Grammar Check in PowerPoint 2016
- Pay close attention to the underlined suggestions PowerPoint provides, as they can help you improve the quality of your content.
- Customize your grammar check settings by clicking on ‘Settings’ in the ‘Proofing’ tab to fine-tune what PowerPoint checks for.
- Don’t rely solely on grammar check; always proofread your presentation to catch any errors the tool might miss.
- Use the ‘Thesaurus’ feature alongside grammar check to find better words and avoid repetition.
- Remember that grammar check is not foolproof, so understanding basic grammar rules is still important.
Frequently Asked Questions
What happens if I ignore an error highlighted by PowerPoint?
If you choose to ignore a highlighted error, PowerPoint will not correct it. However, the error will remain highlighted until you address it or disable grammar check.
Can I add words to the dictionary in PowerPoint 2016?
Yes, you can add words to the dictionary. This is useful for industry-specific jargon that might not be recognized by the default dictionary.
Does PowerPoint 2016 support grammar check in multiple languages?
PowerPoint 2016 does support grammar check in multiple languages, but you may need to download additional language packs or proofing tools.
Can I disable grammar check after enabling it?
Yes, you can disable grammar check by unchecking the ‘Check grammar with spelling’ option in the ‘Proofing’ settings.
Will PowerPoint check grammar in notes and comments?
PowerPoint will check grammar in speaker notes, but it does not check grammar in comments.
Summary
- Open PowerPoint 2016.
- Click on the ‘File’ tab.
- Select ‘Options’.
- Go to the ‘Proofing’ section.
- Check the ‘Check grammar with spelling’ option.
Conclusion
There you have it, a simple guide on how to enable grammar check in PowerPoint 2016. Whether you’re a student, a professional, or just someone looking to make a seamless presentation, this feature is essential. It’s like having an extra set of eyes to catch those pesky grammar mistakes that can sometimes slip through.
But remember, while this tool is handy, it doesn’t replace a good old-fashioned proofread. So, use it as an aid, but trust your knowledge and intuition too. Now, go forth and create presentations that are not only visually appealing but linguistically impeccable too!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.