Changing Outlook 2013 mail server settings might seem daunting, but it’s really quite simple. Whether you’re updating your email password, changing your incoming or outgoing mail server, or configuring server port numbers, you’ll find it’s a straightforward process. Ready to dive in? Let’s get your Outlook 2013 running smoothly with the new mail server settings!
Step by Step Tutorial: Changing Outlook 2013 Mail Server Settings
Before we get into the nitty-gritty, it’s important to understand that changing your mail server settings can help you resolve email send/receive issues, and it’s also necessary when you switch to a new email provider or when your current provider changes its settings.
Step 1: Open Account Settings
Click on ‘File’, then ‘Account Settings’, and choose ‘Account Settings’ from the dropdown menu.
In this step, you’re accessing the area where all your email account information is stored. This is where you can view and change your email settings.
Step 2: Select Your Email Account
From the list of email accounts, select the one you need to change and click ‘Change’.
Make sure you select the correct email account if you have multiple accounts set up in Outlook 2013.
Step 3: Update Incoming and Outgoing Mail Server Settings
In the ‘Change Account’ window, update the ‘Incoming mail server’ and ‘Outgoing mail server (SMTP)’ fields with the new server names.
Your email provider should supply you with this information. It’s crucial that you enter the server names correctly to avoid any connection issues.
Step 4: Change Server Port Numbers
If necessary, click on ‘More Settings’, go to the ‘Advanced’ tab, and update the ‘Incoming server (IMAP)’ or ‘Incoming server (POP3)’ and ‘Outgoing server (SMTP)’ port numbers.
Your email provider’s instructions will tell you which port numbers to use. Getting these right is key for your email to function properly.
Step 5: Update Additional Settings if Required
Still in ‘More Settings’, check the ‘Outgoing Server’ tab to see if you need to update any settings there based on your email provider’s instructions.
Some providers require authentication for the outgoing server, so ensure these settings are correct to send emails.
Step 6: Test Settings and Finish
Click ‘Next’ after you’ve made your changes. Outlook will test the account settings. If everything is correct, click ‘Close’, then ‘Finish’.
Testing ensures that your new settings are working correctly. If there are errors, double-check the information you’ve entered.
After completing these steps, your Outlook 2013 should be connected to your mail server with the updated settings. This means you can send and receive emails without any hiccups.
Tips for Changing Outlook 2013 Mail Server Settings
- Always ensure you have the correct server settings from your email provider before making changes.
- Backup your Outlook data before making any changes to your account settings.
- If you’re unsure about a setting, leave it as is or consult your email provider for guidance.
- Remember to click ‘Test Account Settings’ before finishing to ensure all changes are correct and functioning.
- Keep your email provider’s customer service contact handy in case you run into issues during the process.
Frequently Asked Questions
What should I do if the test fails after updating the settings?
If the test fails, ensure you’ve entered all the server information correctly and that you have an active internet connection. If it still fails, contact your email provider for assistance.
Can I change the server settings of an email account that’s not set up in Outlook yet?
No, you must first add the email account to Outlook before you can change its server settings.
What’s the difference between IMAP and POP3?
IMAP synchronizes the email with the server, so changes you make in Outlook will appear on other devices. POP3 downloads the email to your computer, and changes in Outlook won’t affect the email on other devices.
Where can I find the correct incoming and outgoing server settings?
Usually, your email provider will give you this information. It’s often found on their website in the help or settings section.
Can I leave the server port numbers as they are?
If your email was working before and you’re not specifically instructed to change them, you can leave the port numbers unchanged.
Summary
- Open Account Settings
- Select Your Email Account
- Update Incoming and Outgoing Mail Server Settings
- Change Server Port Numbers
- Update Additional Settings if Required
- Test Settings and Finish
Conclusion
Well, there you have it – a simple, step-by-step guide on how to change Outlook 2013 mail server settings. Remember, taking your time with each step can save you from future email woes. Don’t skip the test at the end; it’s your golden ticket to knowing you did everything right. And if things don’t go as planned, that’s okay too! Your email provider is there to back you up with all the answers you need.
So go ahead, give your Outlook 2013 a refresh, and bask in the glory of uninterrupted email service. Who knew something that seemed so technical could be tackled with such ease? Now, go forth and conquer those mail server settings!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.