How to Make PDF in Word: A Step-by-Step Guide

Making a PDF in Word is a simple process that involves saving or exporting your Word document in PDF format. After reading this paragraph, you’ll have a basic understanding of how to turn any Word file into a PDF with just a few clicks.

Step by Step Tutorial: How to Make PDF in Word

Before we dive into the steps, let’s understand what we’re achieving here. By following these steps, you are converting your Word document into a PDF file. This is useful because PDFs are widely used for distributing documents so that they can be viewed on any device without altering the formatting.

Step 1: Open your Word Document

Open the Word document you want to convert to PDF.

When you open your Word document, make sure any formatting or edits you want are finalized. The PDF will look exactly like your Word document.

Step 2: Click on ‘File’

In the top left corner of Word, click on the ‘File’ tab.

This will bring you to the backstage view where you can see various options for saving and sharing your document.

Step 3: Select ‘Save As’ or ‘Export’

Find and select the ‘Save As’ or ‘Export’ option in the File menu.

‘Save As’ may be more familiar to some users, while ‘Export’ is a newer option that also allows you to create PDFs.

Step 4: Choose PDF from the Save as Type Dropdown Menu

In the Save As dialog box, select PDF from the dropdown menu that says ‘Save as type’.

This ensures that your document will be saved in the PDF format.

Step 5: Name your PDF and Click Save

Name your PDF file appropriately and then click ‘Save’.

Remember to choose a name that reflects the content of your PDF. Once you click ‘Save’, your Word document will be converted into a PDF.

After completing these steps, your Word document is now a PDF file. You can find it in the location where you saved it, and it’s ready to be shared or printed.

Tips for Making PDF in Word

  • Always proofread your Word document before converting it to PDF to avoid typos or formatting issues.
  • Consider using the ‘Save As’ option if you want to keep a copy of the Word document after creating a PDF.
  • If your Word document contains hyperlinks, ensure they are active in the PDF by checking the box ‘Create bookmarks using: Headings’ in the ‘Save As’ dialog.
  • To keep the size of the PDF file manageable, avoid using too many high-resolution images in your Word document.
  • If you are converting a large Word document into a PDF, be patient as it may take a few moments for Word to create the PDF.

Frequently Asked Questions

Can I convert a Word document to PDF without Word?

No, you need Microsoft Word to convert a Word document to a PDF using the steps provided. However, there are other online tools and software available that can convert Word files to PDF without needing Word.

Will my PDF look exactly like my Word document?

Yes, converting to PDF is meant to preserve the layout and formatting of your Word document so that it appears the same on any device.

How do I convert multiple Word documents to PDF at once?

Microsoft Word does not offer a feature to convert multiple documents at once, but there are third-party tools and software that can batch convert Word files to PDF.

Can I convert a PDF back to a Word document?

Yes, you can use Word to open a PDF file and convert it back to a Word document, although formatting may not always be preserved perfectly.

Is it possible to make a PDF in Word on a Mac?

Yes, the steps to create a PDF in Word are the same for both Windows and Mac users.


  1. Open your Word Document.
  2. Click on ‘File’.
  3. Select ‘Save As’ or ‘Export’.
  4. Choose PDF from the Save as Type Dropdown Menu.
  5. Name your PDF and Click Save.


Creating a PDF in Word is a straightforward process that anyone can master. It allows you to preserve the formatting and layout of your document, ensuring that it can be viewed the same way on any device. Whether you’re a student, a professional, or someone who just needs to share a document, knowing how to make a PDF in Word is an essential skill.

Remember that the key to a successful PDF conversion is having your Word document finalized before you start. This includes checking over your spelling, making sure your images are correctly placed, and your formatting is on point. After that, it’s just a matter of a few clicks and you are good to go.

Additionally, it’s worth noting that making a PDF in Word is just one of many ways to create a PDF file. There are numerous tools and software available online that can achieve the same end result. However, for those with access to Microsoft Word, it’s a convenient and reliable method that doesn’t require any additional resources.

In conclusion, now that you know how to make PDF in Word, go ahead and give it a try. This cool feature will make sharing and printing documents a breeze. And remember, the world of technology is vast and ever-changing, so keep exploring and learning new things!

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