How to Password Protect a Document in Word 2013: A Step-by-Step Guide

Password protecting a document in Word 2013 is a simple process. First, open the document you want to protect. Then click on the ‘File’ tab, and select ‘Info’. Under ‘Protect Document’, click on ‘Encrypt with Password’. Enter your desired password twice and your document will be secured. Now, only those with the password will be able to open and view the contents of your document.

After completing this action, every time someone tries to open the document, they will be prompted to enter the password. Without the correct password, the document remains inaccessible, ensuring that your sensitive or private information is kept secure.


In the digital age, protecting your privacy and information is crucial. Whether you’re a student, a business professional, or just someone with a personal journal, securing your Word documents can prevent unwanted eyes from viewing your sensitive data. Microsoft Word 2013 offers a user-friendly way to password protect your documents, adding an extra layer of security. This feature can be especially useful for protecting confidential reports, personal letters, or any document that contains private information. Understanding how to proficiently password protect your documents not only keeps your information safe but also gives you peace of mind. It’s relevant to anyone who uses Word for creating documents that they want to keep private, from the individual freelancer to the larger corporations handling sensitive data. So, let’s dive into the steps to ensure your Word documents are secure.

Step by Step Tutorial: Password Protecting Your Document in Word 2013

Before we start, remember that by setting a password, you’re adding a protection layer that prevents others from accessing your document without permission. It’s a simple yet effective security measure.

Step 1: Open your document in Word 2013

Open the document you wish to protect.

Opening your document is the first step towards securing it. Make sure you have saved all the necessary changes before proceeding to password protect your document.

Step 2: Click on the ‘File’ tab

Select the ‘File’ tab located at the top-left corner of the ribbon.

The ‘File’ tab is like a gateway to various behind-the-scenes options for your document, including protecting it.

Step 3: Go to the ‘Info’ section

In the menu that appears, click on ‘Info’.

The ‘Info’ section is where you manage your document’s properties and its security settings.

Step 4: Click on ‘Encrypt with Password’

Under the ‘Protect Document’ menu, choose ‘Encrypt with Password’.

Choosing to encrypt your document with a password is what sets up the security for your file.

Step 5: Enter and re-enter your password

In the dialog box, type in your desired password, then enter it again when prompted.

Be sure to choose a strong password that you’ll remember. If you forget it, there’s no way to recover your document.

Step 6: Save your document

After setting your password, save your document to apply the new security settings.

Saving after setting the password ensures that the protection is active. If you forget to save, the password won’t be set.


Benefit Explanation
Enhanced Security By password protecting your document, you ensure that only authorized individuals can access it. This is crucial for confidential or sensitive information.
Peace of Mind Knowing that your document is secure can give you peace of mind, especially if you are handling important or personal data.
Control Over Access You can control who has access to your document by only sharing the password with trusted individuals.


Drawback Explanation
Password Recovery If you forget your password, there’s no recovery option. This could mean losing access to your document permanently.
Inconvenience Having to enter a password every time you want to access your document can be inconvenient, especially if you frequently need to open it.
False Sense of Security A password may not deter a determined hacker with the right tools, so it shouldn’t be the sole line of defense for extremely sensitive data.

Additional Information

When password protecting a document in Word 2013, it’s important to remember that the password is case-sensitive. Therefore, pay attention to how you enter it. Additionally, avoid using easily guessable passwords like "1234" or "password". Instead, opt for a complex combination of letters, numbers, and symbols to make your password strong and hard to crack. Also, it’s good practice to regularly update your passwords to maintain security. Remember, password protecting a document in Word 2013 does not encrypt the entire document. For highly sensitive documents, consider using additional security measures like file encryption software or storing the document in a secure cloud service.


  1. Open the document in Word 2013
  2. Click on the ‘File’ tab
  3. Go to the ‘Info’ section
  4. Click on ‘Encrypt with Password’
  5. Enter and re-enter your password
  6. Save your document

Frequently Asked Questions

Can I set a password for a document in other versions of Word?

Yes, most versions of Microsoft Word have a feature that allows you to set a password for your documents.

What should I do if I forget my password?

Unfortunately, if you forget the password, there is no way to recover the document. Always keep a note of your passwords in a secure place.

Is password protecting a document in Word 2013 the same as encrypting it?

Password protecting a document restricts access to it, but it does not encrypt the actual content. For higher security, consider using additional encryption methods.

Can I remove the password from my Word document later?

Yes, you can remove the password by going to the same ‘Encrypt with Password’ section and leaving the password fields empty.

Will password protecting my document affect its formatting or content?

No, password protecting your document will not affect its content or formatting in any way.


In a world where data breaches and information leaks are common, knowing how to password protect a document in Word 2013 is a skill that can go a long way in safeguarding your information. It adds a layer of security that can deter unauthorized access and gives you control over who can view your document. While it’s not an infallible security measure, it’s a crucial first step in data protection. Remember, the strength of your password is vital, so choose wisely and change it periodically. Whether you’re dealing with business documents, personal journals, or academic papers, the ability to password protect your work ensures that your private information remains just that – private.

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