Sorting your emails by date in Outlook 2019 is a piece of cake! It helps you manage your inbox by displaying the most recent messages first, or by showing you older emails that you might have missed. With just a few clicks, you can reorganize your inbox to fit your preferences, making it easier to stay on top of your email game.
Step by Step Tutorial on How to Sort Emails by Date in Outlook 2019
Before we dive into the specifics, let’s address why you’d want to sort your emails by date. Maybe you’re looking for the latest updates from your team, or perhaps you’re trying to find an old email from a specific day. Whatever the reason, sorting emails by date can make your life easier.
Step 1: Open Your Inbox
First things first, launch Outlook 2019 and head over to your inbox.
Once you’re in your inbox, you’ll see all your messages listed. They might be sorted by date already, but if they’re not, or if you want to change the order, that’s what we’re here for.
Step 2: Click on the “Arranged By” Option
Look for the “Arranged By” option at the top of your message list.
This option may say “Date” if your emails are already sorted by date, or it might display another parameter like “From” or “Subject” if your emails are sorted differently.
Step 3: Choose “Date” from the Dropdown Menu
Click on “Arranged By,” and a dropdown menu will appear. Select “Date” from this menu.
By selecting “Date,” you’re telling Outlook to organize your emails based on the date they were sent or received. This can mean showing the newest emails at the top or the oldest, depending on your next choice.
Step 4: Decide on Ascending or Descending Order
After choosing “Date,” you’ll have the option to sort in ascending or descending order.
Ascending order will show the oldest emails at the top, while descending order will show the newest. Pick the order that suits your needs best.
Once you’ve completed these steps, your emails will be sorted by date in the order you specified. You’ll be able to easily find the messages you’re looking for, whether they’re recent or from a while back.
Tips on How to Sort Emails by Date in Outlook 2019
- If you’re a visual person, you can also sort emails by date by dragging and dropping column headers in your inbox.
- Sorting by date works best when coupled with other organizational tools like folders and categories.
- Remember that sorting by date will only affect how emails are displayed, not how they’re stored in Outlook.
- If you have a lot of emails, give Outlook a moment to sort them all. It might take a bit of time if your inbox is full.
- You can also sort emails by date in other folders, not just your inbox!
Frequently Asked Questions
How do I revert back to my original email sorting order?
If you want to go back to how things were, simply click on “Arranged By” again and choose the previous sorting option you had.
Can I sort my emails by date on the Outlook mobile app?
Yes, you can sort by date on the Outlook mobile app as well, although the steps might be slightly different.
What if my emails don’t sort correctly?
Make sure you’ve updated to the latest version of Outlook 2019. If the problem persists, consider reaching out to Microsoft support.
Can I sort by other parameters like sender or size?
Absolutely! The “Arranged By” dropdown provides multiple sorting options, including sender, size, and subject.
Will sorting by date change how my emails are synced?
No, sorting by date only changes the display order of your emails, not how they are synced or stored.
Summary
- Open Your Inbox
- Click on the “Arranged By” Option
- Choose “Date” from the Dropdown Menu
- Decide on Ascending or Descending Order
Conclusion
Sorting emails by date in Outlook 2019 is not just about keeping your inbox neat; it’s about efficiency and productivity. By organizing your emails, you can prioritize your tasks better, stay on top of urgent matters, and ultimately save time. However, remember that a tidy inbox is only one part of managing your emails. Combine sorting by date with other Outlook features, like rules, folders, and categories, for a truly streamlined experience. And if you’re ever in doubt, just remember the steps we’ve walked through. Happy emailing!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.