How to Show Headings in Word: A Step-by-Step Guide

Showing headings in Word is a simple process that can help organize your document and make it easier to navigate. With a few clicks, you can turn plain text into a heading that stands out and guides your reader through your content. Let’s dive in and learn how to do it!

Step by Step Tutorial: How to Show Headings in Word

Before we start, it’s important to understand that using headings in Word not only makes your document look more professional, but it also allows you to create a table of contents automatically. Now, let’s get those headings up and running.

Step 1: Highlight the Text You Want as a Heading

The first thing you need to do is decide which text in your document should be a heading. Once you’ve figured that out, use your cursor to highlight that text.

When you highlight text, you’re telling Word, "Hey, I want to do something with this particular bit of writing." Think of it like grabbing someone’s attention before you give them instructions.

Step 2: Go to the ‘Home’ Tab

After you’ve highlighted your text, look at the top of your Word document. You’ll see a bunch of tabs like ‘File,’ ‘Insert,’ ‘Design,’ and so on. Click on the one that says ‘Home.’

The ‘Home’ tab is like your toolbox for Word. It’s where you’ll find all the basic tools you need for editing and formatting your document.

Step 3: Click on the ‘Heading’ Style You Prefer

In the ‘Home’ tab, you’ll see a section called ‘Styles.’ Here, you’ll find different options for headings. Click on the style of heading you want to apply to your highlighted text.

Each ‘Heading’ style has its own look. ‘Heading 1’ is usually the biggest and boldest, ‘Heading 2’ is a bit smaller, and so on. It’s like a hierarchy, with ‘Heading 1’ being the boss and the others following in order.

Once you’ve completed these steps, your selected text will now be displayed as a heading. It’ll stand out from the rest of your text, making it clear to your readers that it’s an important point or section in your document.

Tips for Using Headings in Word

  • Keep your headings consistent. If you use ‘Heading 1’ for your main titles, use ‘Heading 2’ for your subtitles and so on.
  • Use headings to break up long sections of text. It makes your document easier to read and navigate.
  • Remember that headings are not just for looks; they help organize your content logically.
  • Think of headings as signposts that guide your readers through your document.
  • Don’t go overboard with different heading styles. Stick to a couple of styles to maintain a clean and professional look.

Frequently Asked Questions

Can I customize my own heading style?

Yes, you can! If you don’t like the default heading styles, you can modify them or create a new style that fits your preferences.

How do I create a table of contents using the headings?

Once you’ve applied headings throughout your document, you can easily insert a table of contents by going to the ‘References’ tab and clicking on ‘Table of Contents.’ Choose a style, and Word will generate it based on your headings.

How many levels of headings does Word have?

Word provides up to nine levels of headings, from ‘Heading 1’ to ‘Heading 9.’

Can I change the color of my headings?

Absolutely! Just select your heading, then go to the ‘Home’ tab and choose a new color from the font color menu.

Do headings affect the layout of my document?

Headings can change the flow of your text slightly, as they usually include some spacing before and after the heading. This helps set them apart from the rest of your content.


  1. Highlight the text you want as a heading.
  2. Go to the ‘Home’ tab.
  3. Click on the ‘Heading’ style you prefer.


Using headings in your Word document is like giving your readers a road map – it helps them understand where they’re going and what they’re passing by. By following the simple steps outlined above, you can transform your document from a wall of text into an organized, reader-friendly masterpiece. Remember, the key to success with headings is consistency and thoughtful placement. Think about what you want to stand out and how you can guide your reader through your content. And remember, if you have any questions or need a little extra help, the ‘Help’ feature in Word is always there to give you a hand. So go ahead, show those headings in Word, and watch your document come to life!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy