How to Change Language in Excel: A Step-by-Step Guide for All Users

Changing the language in Excel is a straightforward process that can be done from the program’s settings. Whether you need to switch the language for better understanding or for collaborating with others, following these steps will allow you to make the change quickly.

How to Change Language in Excel

In this section, we’ll go through the steps to change the language in Excel. This will help you modify the display language, as well as proofing tools like spell check and grammar.

Step 1: Open Excel

Open Microsoft Excel on your computer.

This is the first step to changing the language settings. Make sure you have Excel installed and ready to go.

Step 2: Access the Options Menu

Click on the "File" tab in the top-left corner, then select "Options" from the menu.

The "Options" menu is where most of the program settings are located. It’s the gateway to customizing Excel to fit your needs.

Step 3: Navigate to the Language Settings

In the Excel Options window, select "Language" from the list on the left.

Here, you’ll see different language options that you can configure. It’s important to choose the one that best suits your requirements.

Step 4: Set the Display Language

Under the "Office display language" section, select the desired language from the drop-down menu and click "Set as Preferred."

This will change the language that Excel uses for menus, buttons, and other interface elements.

Step 5: Set the Editing Language

Under the "Office authoring languages and proofing" section, select the language you want for editing and proofing tools, then click "Add."

This will ensure that your spell check and grammar tools are set to the correct language.

Step 6: Apply and Restart

Click "OK" to apply the changes and restart Excel to finalize the changes.

Restarting Excel is crucial to apply the new language settings throughout the application.

After completing these steps, Excel will reflect the new language settings, making it easier for you to work in your preferred language.

Tips for Changing Language in Excel

  • Make sure you have the necessary language packs installed; otherwise, the new language might not appear.
  • Always restart Excel after changing the language settings to ensure the changes take effect.
  • If you frequently switch between languages, consider customizing the Ribbon and Quick Access Toolbar for easier access.
  • Use the "Help" section in Excel if you encounter any issues while changing the language.
  • Remember to change the language settings back if you are working on a shared computer.

Frequently Asked Questions

How do I switch back to English in Excel?

Go through the same steps, but select English as your preferred language.

Can I change the language for just one worksheet?

No, the language setting is for the entire application, not specific worksheets.

Will this change affect other Office applications?

Yes, changing the language in Excel will also change it for other Office applications like Word and PowerPoint.

Do I need an internet connection to change the language?

No, but you might need one to download language packs if they are not already installed.

Can I use multiple languages simultaneously?

Yes, you can set different display and editing languages.


  1. Open Excel.
  2. Click "File" and then "Options."
  3. Select "Language."
  4. Set the display language.
  5. Set the editing language.
  6. Apply changes and restart Excel.


Changing the language in Excel is a simple yet powerful way to make your work easier and more efficient. Whether you’re collaborating with international colleagues or prefer to work in a different language, following these steps will help you get there.

Moreover, knowing how to change language settings can enhance your productivity by making sure all menus and tools are in a language you understand well. It can also help you avoid errors when using proofing tools. If you found this guide helpful, consider exploring other Excel settings to further customize your experience. Happy Excel-ing!

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