How to Hide Rows in Excel: A Step-by-Step Guide for Beginners

Hiding rows in Excel is a simple way to make your spreadsheet more manageable and focused. You can temporarily remove rows from view without deleting any data. This helps you concentrate on the important parts of your worksheet. Follow the steps below to easily hide rows in Excel, making your data analysis more organized.

Step-by-Step Tutorial: How to Hide Rows in Excel

This section will guide you through the steps to hide rows in Excel, allowing you to streamline your spreadsheet for better focus and presentation.

Step 1: Open Your Excel Worksheet

First, open the Excel worksheet where you want to hide rows.

Make sure you have your data ready. Open the file by double-clicking it, and Excel will launch your document.

Step 2: Select the Rows You Want to Hide

Click and drag your mouse over the row numbers to select them.

You’ll see the entire row highlighted. You can select multiple rows by holding down the ‘Ctrl’ key while clicking individual row numbers if they are not next to each other.

Step 3: Right-Click on the Selected Rows

Right-click on the selected rows you want to hide.

A context menu will appear. This menu contains several options, and you need to choose the one that hides the rows.

Step 4: Click ‘Hide’

From the context menu, click ‘Hide.’

Once you click ‘Hide,’ the selected rows will disappear from view. Don’t worry; the data is still there, just hidden.

Step 5: Save Your Worksheet

Finally, save your worksheet to keep the changes.

You can do this by clicking ‘File’ and then ‘Save’ or simply pressing ‘Ctrl + S’ on your keyboard.

After completing these steps, the selected rows will be hidden from view, making your worksheet less cluttered and easier to work with.

Tips for Hiding Rows in Excel

  1. Use Keyboard Shortcuts: Press ‘Ctrl + 9’ to hide rows quickly after selecting them.
  2. Unhide Rows: Select the rows around the hidden ones, right-click, and choose ‘Unhide’ to make them visible again.
  3. Group Rows: For frequent hiding and unhiding, use the ‘Group’ feature under the ‘Data’ tab for easier management.
  4. Filter Data: Apply filters to hide rows based on specific criteria without manually selecting them.
  5. Document Changes: Add a note in a visible cell to remind you which rows are hidden, so you don’t forget later.

Frequently Asked Questions

How do I unhide rows in Excel?

To unhide rows, select the rows around the hidden ones, right-click, and choose ‘Unhide.’

Can I hide multiple rows at once?

Yes, you can select multiple rows by clicking and dragging or holding down the ‘Ctrl’ key while selecting.

Will hiding rows delete my data?

No, hiding rows will only remove them from view, not delete the data.

Is there a shortcut to hide rows quickly?

Yes, after selecting the rows, press ‘Ctrl + 9’ to hide them.

How can I tell which rows are hidden?

Hidden rows are not visible, so note the row numbers before and after the hidden section to identify them.


  1. Open your Excel worksheet.
  2. Select the rows you want to hide.
  3. Right-click on the selected rows.
  4. Click ‘Hide.’
  5. Save your worksheet.


Hiding rows in Excel is a handy trick to keep your spreadsheets neat and tidy. It allows you to focus on the most relevant data without permanently deleting anything. By following the above steps, you can easily hide and unhide rows, making your data management more efficient. Don’t forget to use the tips for even more control over your spreadsheet.

If you found this guide helpful, consider exploring other Excel features like freezing panes or using pivot tables to enhance your data analysis skills further. Hiding rows is just one of many tools at your disposal to make Excel work better for you. Happy spreadsheeting!

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