How to Keep the Top Row Visible in Excel 2016: A Step-by-Step Guide

Keeping the top row of your Excel 2016 spreadsheet visible while scrolling through a long list of data can be a real game-changer. It allows you to constantly refer to the headings, making data entry and analysis so much easier. How do you do this? Simply use the ‘Freeze Panes’ feature. It’s quick, easy, and will keep you from getting lost in a sea of numbers!

Step by Step Tutorial: How to Keep the Top Row Visible in Excel 2016

Before we dive into the steps, let’s understand what we’re about to do. The ‘Freeze Panes’ feature in Excel lets you lock certain rows or columns so they stay visible as you navigate through your worksheet. It’s like having a stationary header that guides you through your data journey.

Step 1: Select the Row Below the One You Want to Freeze

Click on the row number immediately below the row you want to keep visible.

Selecting the correct row is crucial because Excel will freeze all rows above the one you’ve selected. So, if you want to freeze the first row, click on the second row’s number.

Step 2: Click on the ‘View’ Tab

Go to the ‘View’ tab in the Excel ribbon at the top of the screen.

The ‘View’ tab is where all the tools for manipulating how you see your worksheet are located. It’s your go-to spot for anything that helps you better view and navigate your data.

Step 3: Click on ‘Freeze Panes’

In the ‘View’ tab, find and click on the ‘Freeze Panes’ button.

When you click ‘Freeze Panes’, a dropdown menu will appear. This is where you can choose how you want to freeze your rows or columns.

Step 4: Select ‘Freeze Top Row’

From the dropdown menu, select ‘Freeze Top Row’.

This action will freeze the topmost row that’s visible in your worksheet. It ensures that as you scroll down, that row stays put.

After completing these steps, you’ll notice that the top row remains visible no matter how far down you scroll. This floating row will act like a trusty compass, keeping you oriented no matter where you are in your data ocean.

Tips: Keeping the Top Row Visible in Excel 2016

  • Always make sure you’ve selected the correct row before freezing. This can’t be stressed enough.
  • If you want to unfreeze the row, just go back to ‘Freeze Panes’ and select ‘Unfreeze Panes’.
  • Remember that when you freeze the top row, it’s the topmost row of the current view that gets frozen. If you scroll to another part of your sheet and apply freeze panes, it’ll freeze the new top row in view.
  • Freezing panes only affects the current worksheet, not the entire workbook. If you have multiple sheets, you need to apply the ‘Freeze Panes’ to each one individually.
  • If you’re working with both columns and rows you want to keep in view, you can freeze both by selecting the cell below and to the right of where you want the split to happen, and then clicking ‘Freeze Panes’.

Frequently Asked Questions

Can I freeze more than one row?

Yes, you can freeze multiple rows. To do this, select a cell below the rows you want to freeze and then apply the ‘Freeze Panes’ option.

Does freezing the top row affect how my spreadsheet prints?

No, it doesn’t. Freezing panes is just a way to navigate your worksheet on your screen.

Can I freeze columns as well?

Absolutely! Select the column to the right of the ones you want to freeze and follow similar steps.

Can I freeze rows and columns at the same time?

Yes, you can. Select the cell that is below the row and to the right of the column you want to freeze. Then choose ‘Freeze Panes’ from the menu.

What if I can’t find the ‘Freeze Panes’ option?

Make sure you’re on the ‘View’ tab in Excel. If you’re on a different tab, you won’t see the ‘Freeze Panes’ option.


  1. Select the row below the one you want to freeze.
  2. Click on the ‘View’ tab.
  3. Click on ‘Freeze Panes’.
  4. Select ‘Freeze Top Row’.


And there you have it – your top row will now stay put as you navigate through your Excel 2016 worksheet. It’s a simple, yet powerful feature that can save you tons of time and prevent errors during data entry or analysis. Remember, it’s all about making your life easier when dealing with large datasets. By following the steps outlined above, you can focus more on what the data is telling you and less on trying to remember what each column represents. So go ahead, give it a try, and watch as your productivity skyrockets. If you found these tips helpful or have more questions about Excel 2016, don’t hesitate to dive deeper and explore all that this robust tool has to offer.

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