How to Make a Blank Excel Sheet Printable: Step-by-Step Guide

Making a blank Excel sheet printable is as simple as opening the program, selecting the area you want to print, and adjusting the page setup. After that, you just need to print your document, and voila! You have a hard copy of your blank Excel sheet.

Once you have completed the action, you will have a physical copy of your blank Excel sheet, which can be used for a variety of purposes, such as taking notes, making to-do lists, or creating templates for future use.


Excel is a powerhouse when it comes to managing data and creating complex spreadsheets. But sometimes, you just need a blank sheet of paper, right? Whether you’re a teacher needing blank graphs for a math class, a business professional creating a custom calendar, or a student who prefers taking notes by hand, knowing how to make a blank Excel sheet printable is a handy trick.

Printing a blank Excel sheet might seem trivial, but it can save time and provide a customized layout that plain paper can’t offer. Plus, Excel’s gridlines can act as a guide for writing or drawing straight lines, which is always a bonus. This task is relevant to anyone who uses Excel and finds themselves in need of a blank, printable document that’s tailored to their specific needs. Let’s dive into the step-by-step process of turning that on-screen grid into a tangible piece of paper.

How to Make a Blank Excel Sheet Printable Tutorial

The following steps will guide you through the process of making a blank Excel sheet printable.

Step 1: Open a New Excel Workbook

Open Microsoft Excel and start a new workbook.

When you open Excel, you’ll typically be greeted with a blank workbook. If you’d prefer, you can also select a new blank workbook from the File menu to ensure you’re starting from scratch.

Step 2: Select the Area to Print

Highlight the cells you wish to print.

If you want to print the entire sheet, you don’t need to select anything. However, if you’re only printing a portion, click and drag to highlight the specific cells.

Step 3: Set Print Area

Go to the Page Layout tab and click on ‘Print Area’ to set the selected cells as the print area.

This ensures that only the cells you’ve selected will be printed, saving ink and paper by not printing the entire sheet.

Step 4: Adjust Page Setup

Click on ‘Page Setup’ to make adjustments to the orientation, margins, and scale.

This is where you can choose if you want your sheet to print in portrait or landscape, among other options, to make sure it fits on the page just the way you want it.

Step 5: Print the Document

Go to the File menu, click on ‘Print,’ and choose your printing preferences.

Before you hit print, take a look at the print preview to ensure everything looks correct. Then, select your printer and click the ‘Print’ button.


CustomizationHaving a blank Excel sheet that’s printable allows you to create a custom layout that suits your specific needs.
GridlinesExcel’s gridlines can be a helpful guide for writing or drawing straight lines, something plain paper can’t offer.
Multiple CopiesOnce you have the setup complete, you can print as many copies as you need with just a few clicks.


Printer SettingsNavigating printer settings can be tricky, and if not properly set, your document might not print as expected.
Ink and Paper UsagePrinting multiple copies can use a lot of ink and paper, which may not be cost-effective for some users.
Limited by Printer CapabilitiesThe size and quality of the printout are limited by the capabilities of your printer, which may not meet everyone’s needs.

Additional Information

When you’re setting up your Excel sheet for printing, there are a few additional points to consider. For instance, if you want to include the gridlines in your printout (which are not printed by default), you need to adjust the settings to include them. This can be done in the Page Setup dialog box, where you’ll find an option to print gridlines under the ‘Sheet’ tab.

Also, remember that the way your sheet looks on your monitor might not be exactly how it prints out. Monitors can display colors and shapes differently than printers can produce them. It’s always a good idea to do a test print to make sure everything is to your liking.

Lastly, consider the environment before printing multiple copies. If you can, use both sides of the paper, opt for recycled paper, or adjust the print quality settings to use less ink.


  1. Open a new Excel workbook.
  2. Select the area you want to print.
  3. Set the print area in the Page Layout tab.
  4. Adjust the page setup options.
  5. Print the document from the File menu.

Frequently Asked Questions

How do I include gridlines in my printout?

In the Page Setup dialog box, under the ‘Sheet’ tab, check the box that says ‘Print’ under ‘Gridlines’.

Can I print a blank Excel sheet in landscape orientation?

Yes, you can adjust the orientation in the Page Setup dialog box.

What if I want to print the entire sheet?

If you want to print the entire sheet without selecting specific cells, just skip the ‘Set Print Area’ step.

Can I save my print settings for future use?

Yes, once you’ve set up your page the way you want it, you can save the workbook with those settings.

Why doesn’t my printout look like my Excel sheet on the computer?

Monitors and printers display colors and shapes differently, so it’s always recommended to do a test print first.


Mastering the art of making a blank Excel sheet printable is a small yet significant skill that can make life a little easier for anyone who juggles digital and paper tasks. Whether you’re prepping materials for a meeting, creating custom stationery, or just need a physical copy for manual entry, this simple process saves time and enhances productivity.

Remember to consider the environment before printing, and always double-check your settings to ensure the final printout meets your needs. And now, armed with this knowledge, the only question that remains is – what will you create with your newly printed blank Excel sheet?

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