Using Print View in Excel 2013 is simple. Go to the ‘File’ tab, click ‘Print’ to enter the Print View. From there, you can select the printer, specify the number of copies, choose what you want to print, adjust the settings as needed, and then hit ‘Print’. That’s it!
After you complete the action, you’ll send your Excel document to the printer with the specified settings. This will give you a physical copy of your data or report, properly formatted according to your adjustments in Print View.
Introduction
Excel 2013 is a powerhouse tool for data management and analysis. But what good is all that data-crunching ability if you can’t share the results in a tangible, readable format? That’s where Print View comes in. It’s the bridge between the digital realm of Excel and the physical world of paper. Print View is crucial for anyone who needs to present or disseminate information, whether it’s a student handing in an assignment, a business professional sharing a financial report, or a teacher providing a handout for a class.
Knowing how to effectively use Print View can save time and ensure your documents look professional when printed. It’s all about making sure what you see on your screen is what gets printed on paper.
Step by Step Tutorial: Using Print View in Excel 2013
What we’ll be doing in the following steps is guiding you through how to use the Print View in Excel 2013 to get your document from the screen to the sheet.
Step 1: Open the Print View
Go to the ‘File’ tab and click ‘Print’.
When you click ‘Print’, Excel will switch to Print View, which shows a preview of how your document will look when printed. This view allows you to see exactly what will go on paper, including where page breaks will occur.
Step 2: Select Your Printer
Choose the printer you want to use from the list of available printers.
If you have multiple printers installed, make sure you select the one you want to use. You can also choose to print to a PDF if you need to share a digital copy.
Step 3: Specify Print Settings
Adjust the number of copies and set other options like color and page orientation.
In this step, you can also decide if you want to print all sheets in a workbook, the active sheets, or a selection. Pay attention to these settings to avoid wasting paper.
Step 4: Print the Document
Click the ‘Print’ button to send your document to the printer.
Once you’ve adjusted all settings to your satisfaction, hitting the ‘Print’ button will start the printing process. Make sure your printer is turned on and has enough paper and ink.
Pros
| Benefit | Explanation |
|---|---|
| Convenience | Using Print View in Excel 2013 is straightforward and user-friendly, making printing documents a breeze. |
| Accuracy | Print View provides an accurate representation of how your document will appear when printed, ensuring no surprises. |
| Customization | You have a range of options to tweak your printout to match exactly what you need, from the number of copies to page orientation. |
Cons
| Drawback | Explanation |
|---|---|
| Printer Dependence | Print View is only as good as the printer you have. Poor quality printers can yield poor results. |
| Ink and Paper Usage | Printing documents can consume a lot of ink and paper, which isn’t ideal for the environmentally conscious. |
| Technical Issues | Sometimes, technical glitches can cause problems with printing, from incorrect formatting to printer errors. |
Additional Information
When using Print View in Excel 2013, there are a few more things to keep in mind. For instance, the page layout settings can greatly impact the final printout. You can access these settings by clicking ‘Page Layout’ in Print View. Here, you can adjust margins, headers, and footers to ensure your printout looks exactly as you want it.
Also, bear in mind that the quality of your printout will depend on the printer’s capabilities and the type of paper used. If you’re printing a high-stakes document like a business report or an important academic paper, consider using a high-quality printer and paper.
Lastly, remember that Print View is a great way to double-check your work. It lets you catch any final mistakes before the information is shared with others, contributing to a more professional appearance.
Summary
- Open Print View by clicking ‘Print’ under the ‘File’ tab.
- Select the desired printer from the list.
- Specify the number of copies and other print settings.
- Click the ‘Print’ button to start printing.
Frequently Asked Questions
Can I print only certain cells or a specific area in Excel 2013?
Yes, you can select the cells or area you want to print, then go to Print View and choose ‘Print Selection’ from the settings.
How can I avoid printing blank pages?
Ensure that your print area is correctly set and check the print preview in Print View to confirm that no extra pages are included.
Can I save my print settings for future use?
Yes, after adjusting the settings in Print View, you can save these as part of a custom print template for future use.
What if my printed document looks different from the Print View preview?
Check that the printer settings match those in Excel and ensure your printer drivers are up to date. Printer-specific settings can sometimes override those in Excel.
How do I print gridlines in Excel 2013?
In Print View, go to ‘Page Layout’ and check the box for ‘Print’ under ‘Gridlines’.
Conclusion
Mastering Print View in Excel 2013 is crucial for anyone who uses Excel regularly. It’s a feature that connects the digital work to the physical, making sure that your carefully crafted spreadsheet is reflected accurately and professionally on paper. Whether you’re printing a simple data table or a complex report, knowing how to navigate and utilize Print View is an essential skill.
Furthermore, being aware of the pros and cons, as well as additional information like adjusting the page layout and printer quality, can elevate your printing game. With this knowledge in hand, you’re ready to leave lasting impressions with your printed Excel documents.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.