The ability to comment on documents in Word not only gives you the option to make notes on documents that you are working on yourself, it also makes it easy for a group of people to collaborate on a document together. These comments are notated in the right column of the document, and are labeled with the name of the person that made the comment.
But an unfortunate side effect of these comments is that they are often included when you go to print that document. If your needs dictate that the printed version of the document don’t include these comments, then you may be looking for a way to remove them.
How to Remove the Comments from a Printed Version of a Word Document
The steps in this article were performed in the Word for Office 365 version of the application. Note that this is only going to remove the comments when printing the document. The comments will still be included in the document so that you can continue to use them later.
Step 1: Open the document in Word.
Step 2: Click the File tab at the top-left of the window.
Step 3: Select the Print option in the left column.
Step 4: Click the Print All Pages dropdown menu in the center column.
Step 5: Click the Print Markup option to remove the check mark.
If you look at the print preview panel of the window you should see that the comments are no longer included in the printed version of the document, so you can click the Print button to create the printed version of the document that you require.
Does your document have a background color that isn’t printed? Find out how to print background colors in Word if it’s a necessary part of your document design.