The ability to comment on documents in Word not only gives you the option to make notes on documents that you are working on yourself, it also makes it easy for a group of people to collaborate on a document together. These comments are notated in the right column of the document, and are labeled with the name of the person that made the comment.
But an unfortunate side effect of these comments is that they are often included when you go to print that document. If your needs dictate that the printed version of the document not include these comments, then you may be looking for a way to remove them.
How to Remove the Comments from a Printed Version of a Word Document
The steps in this article were performed in the Word for Office 365 version of the application. Note that this is only going to remove the comments when printing the document. The comments will still be included in the document so that you can continue to use them later.
Step 1: Open the document in Word.
Step 2: Click the File tab at the top-left of the window.
Step 3: Select the Print option in the left column.
Step 4: Click the Print All Pages dropdown menu in the center column.
Step 5: Click the Print Markup option to remove the check mark.
If you look at the print preview panel of the window you should see that the comments are no longer included in the printed version of the document, so you can click the Print button to create the printed version of the document that you require.
How to Hide Comments in Microsoft Word
The steps in this section were performed in the Microsoft Word for Office 365 version of the application, but will also work in other versions of MS Word found in other versions of Microsoft Office.
Step 1: Open your Microsoft Word document.
Step 2: Select the Review tab at the top of the window.
Step 3: Click the All Markup drop-down menu in the Tracking group, then choose the No markup option.
The comment sidebar at the right side of the window should now be gone, as well as all of the markup associated with your comments and any tracked changes.
- There is also a Track Changes button on the Review tab that, when enabled, will allow you to show tracked changes in your document. Microsoft Word will use a different color for each person that has made changes to the document.
- Note that hiding comments does not remove comments. If you would like to see the comments later, simply click the No markup drop-down menu and select the All markup option.
- There is a Show markup button that you can click which lets you determine which types of markup to show in the Reviewing Pane. For example, this lets you show comments, insertions and deletions, and formatting.
- Microsoft Excel also has these review options. This lets you add a markup area to your spreadsheet and display for review all of the changes that have been made by you and your collaborators.
- The appearance of the Print layout when you are showing comments is similar to the layout on the screen.
- You can open a Track Changes Options dialog box by clicking the small Change Tracking Options button at the bottom-right of the Tracking section of the ribbon. This shows a menu with a number of check boxes that you can click to choose which types of markup you want to display in the document.
Does your document have a background color that isn’t printed? Find out how to print background colors in Word if it’s a necessary part of your document design.