How to Middle Align in Excel: A Step-by-Step Guide for Beginners

how to middle align in excel

Aligning text in the middle of a cell in Excel can make your spreadsheet look so much cleaner and easier to read. To middle align text, you just need to select the cells you want to format, then click the "Middle Align" button in the toolbar. It’s super simple and makes your data presentation more professional.

How to Middle Align in Excel

Middle aligning your text in Excel makes your data look neat and organized. Here’s a step-by-step guide to help you nail it.

Step 1: Select the Cells

Select the cells that you want to middle align.

Click and drag over the cells you want to format. If you only need to select one cell, just click on it.

Step 2: Open the Home Tab

Go to the Home tab on the Ribbon.

The Home tab is where you’ll find most of the basic formatting options. It’s usually the default tab when you open Excel.

Step 3: Click the Middle Align Button

Find and click the "Middle Align" button, which looks like a rectangle with evenly spaced horizontal lines.

This button is located in the Alignment group on the Home tab. Clicking it will instantly align your text in the middle of the cell.

Step 4: Check Your Alignment

Review the cells to make sure the text is centered vertically.

After clicking the button, your text should now be aligned in the middle of each selected cell. If it’s not, double-check that you’ve selected the right cells and clicked the correct button.

Step 5: Save Your Work

Save your Excel file to keep the changes.

Always remember to save your work to avoid losing any formatting changes you’ve made. You can do this by clicking the Save icon on the Quick Access Toolbar or pressing Ctrl+S.

Once you’ve completed these steps, your text will be centered perfectly in each selected cell, making your data easier to read and more visually appealing.

Tips for How to Middle Align in Excel

  • Make sure to select the correct cells before clicking the Middle Align button.
  • Use the Format Painter tool to quickly apply the same alignment to other cells.
  • Combine middle alignment with other formatting options, like bold or italic, for better emphasis.
  • You can also middle align text in merged cells to make headers stand out.
  • Remember to save frequently, especially after making multiple changes.

Frequently Asked Questions

What is the Middle Align button in Excel?

The Middle Align button in Excel is a formatting tool that centers text vertically within a cell.

Can I middle align multiple cells at once?

Yes, you can select multiple cells and click the Middle Align button to apply the formatting to all of them simultaneously.

What if my Middle Align button is greyed out?

If the Middle Align button is greyed out, make sure you’ve selected the cells you want to align and that you’re not in Edit mode.

Can I middle align numbers as well as text?

Yes, you can middle align any data type in Excel, including numbers and dates.

Is there a keyboard shortcut for middle aligning text?

Unfortunately, Excel does not have a dedicated keyboard shortcut for middle aligning text, but you can use the Alt key to access the Home tab and navigate to the Alignment group.


  1. Select the cells.
  2. Open the Home tab.
  3. Click the Middle Align button.
  4. Check your alignment.
  5. Save your work.


Middle aligning text in Excel is a quick way to make your data look cleaner and more professional. By selecting the cells, navigating to the Home tab, and clicking the Middle Align button, you can achieve a visually appealing and organized spreadsheet.

It’s a simple action that can have a big impact, especially when dealing with complex data sets. Remember to utilize other formatting tools available in Excel to further enhance the readability of your data.

For more tips on making the most out of Excel, keep exploring and practicing different formatting options. If you found this guide helpful, share it with colleagues or friends who might be struggling with their Excel spreadsheets. Happy formatting!

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