How to Center Text in a Cell in Word: A Step-by-Step Guide

Centering text in a cell in Word may seem like a small task, but it can make a big difference in the overall look of your document. By aligning your text in the center, you can create a more professional and polished appearance. Whether you’re working on a report, a resume, or a presentation, knowing how to center text in a cell is a valuable skill that can help you present your information more effectively.

Step by Step Tutorial: How to Center Text in a Cell in Word

Before we dive into the steps, let’s briefly discuss what we’re aiming to achieve. By following the steps below, you’ll be able to center text vertically and horizontally within a cell in a Word table, ensuring that your content is neatly aligned and easy to read.

Step 1: Select the Cell or Cells

Click on the cell or cells that you want to center the text in.

Selecting the cell is the first and most crucial step. You can click and drag to select multiple cells if you want to center text in more than one cell.

Step 2: Open the Alignment Options

Right-click on the selected cell(s) and choose "Table Properties" from the context menu.

After right-clicking, a menu will appear with various options. "Table Properties" is usually located at the bottom of this menu.

Step 3: Navigate to the Cell Tab

In the Table Properties dialog box, click on the "Cell" tab.

The "Cell" tab is where you will find all the options related to cell formatting, including text alignment.

Step 4: Click on the Center Alignment Button

Under the "Vertical alignment" section, choose "Center" from the dropdown menu.

This will center your text vertically within the cell. If you also want to center the text horizontally, make sure the text alignment in your Word toolbar is set to "Center" as well.

After completing these steps, your text will be neatly centered within the cell, both vertically and horizontally. This will give your document a more organized and professional appearance.

Tips for Centering Text in a Cell in Word

  • Always make sure you’ve selected the correct cell or cells before changing the alignment, to avoid accidentally formatting the wrong parts of your table.
  • If you want to quickly center text both vertically and horizontally, you can use the keyboard shortcut "Ctrl + E" to center horizontally, then follow the steps above to center vertically.
  • Remember that you can also use the "Align Center" button in the Paragraph group on the Home tab to center text horizontally.
  • If you’re working with a large table and want to center text in multiple cells at once, it’s more efficient to select all the cells you want to format before opening the Table Properties dialog box.
  • Centering text can make your table easier to read, especially if you have a lot of data. It helps to create a clean, uncluttered look that can make your information stand out.

Frequently Asked Questions

Can you center text in a cell in Word on a Mac?

Yes, the process is similar to centering text in a cell in Word on a PC. Simply select the cell, go to Table Properties, and choose the Center alignment option.

What if I want to center text across multiple cells?

To center text across multiple cells, you’ll need to merge the cells first. Select the cells you want to merge, right-click, and choose "Merge Cells" from the menu. Then, follow the steps to center the text in the newly merged cell.

Can centering text in a cell affect the readability of my table?

Centering text can improve readability by making the table look neater and more organized. However, if the cell contains a large amount of text, consider using left alignment for better readability.

How do I revert the text back to its original alignment?

To revert the text back to its original alignment, simply follow the steps above and choose the original alignment settings (e.g., Top for vertical alignment and Left for horizontal alignment).

Is there a way to center text in all cells within a table at once?

Yes, you can select the entire table by clicking the "Select" button in the Layout tab under Table Tools, and then follow the steps to center the text in all cells.


  1. Select the cell or cells where you want the text to be centered.
  2. Right-click and choose "Table Properties."
  3. Click on the "Cell" tab.
  4. Choose "Center" from the vertical alignment dropdown menu.


Centering text in a cell in Word is a simple yet impactful way to enhance the visual appeal of your tables. Whether you’re crafting a business report, organizing data for a project, or sprucing up your resume, mastering this skill can set your document apart from the rest. It’s all about attention to detail—taking the time to align your text shows that you care about presentation and clarity. By following the steps outlined in this article, you’re now equipped to create tables that not only store information but also present it in a way that’s both appealing and easy to read. So go ahead, give it a try, and watch your tables transform from plain to professional with just a few clicks.

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