How to Change Vertical Alignment in Word 2019: A Step-by-Step Guide

Changing the vertical alignment in Word 2019 is a quick and easy process. It involves selecting the text you want to adjust, clicking on the Layout tab, and choosing the desired alignment option from the Page Setup dialog box. After reading this brief explanation, you should be able to vertically align your text in Word 2019 with confidence.

Step by Step Tutorial: Changing Vertical Alignment in Word 2019

Before diving into the steps, it’s important to understand what vertical alignment does. It adjusts the position of the text within the page margins, allowing you to center it, align it to the top, or bottom of the page, or justify it evenly. Here’s how to get it done:

Step 1: Select the Text

Click and drag your cursor over the text you want to vertically align.

Selecting the text is essential because the alignment will only apply to the text you choose. If you want to align the entire document, you can press Ctrl + A to select all the content.

Step 2: Open the Page Setup Dialog Box

Go to the Layout tab and click on the small arrow in the bottom-right corner of the Page Setup group.

This opens the Page Setup dialog box where you can find various options for adjusting the layout of your document, including the vertical alignment.

Step 3: Choose Your Vertical Alignment Option

In the Page Setup dialog box, click on the Layout tab and find the Vertical alignment drop-down menu.

From the drop-down menu, you can choose from Top, Center, Justified, or Bottom. Select the one that suits your needs.

Step 4: Apply to the Whole Document or Selected Text

Under the “Apply to” section, choose whether you want the alignment to apply to the whole document or just the selected text.

If you’re aligning specific parts of your document, make sure to select “Selected text” from the menu. Otherwise, the changes will affect the entire document.

Step 5: Click OK

After you’ve made your choice, click OK to apply the vertical alignment.

Once you click OK, you’ll see the text shift to the vertical position you chose. If it doesn’t look right, simply follow the steps again to adjust it.

After completing these steps, your text will be vertically aligned according to your selection. The changes you’ve made can add a polished and professional look to your document, and you can always adjust the alignment again if needed.

Tips for Changing Vertical Alignment in Word 2019

  • Make sure to save your document before making changes to avoid losing any work.
  • If you’re working with a multi-page document, consider whether you want the alignment to apply to the entire document or just individual pages.
  • Vertical alignment can be particularly useful when creating title pages or designing certain types of layouts.
  • Remember that changing the vertical alignment will not affect the horizontal alignment – you’ll need to adjust that separately.
  • Experiment with different alignments to see which one best suits the style and purpose of your document.

Frequently Asked Questions

How do I vertically align text in a text box in Word 2019?

To vertically align text in a text box, right-click on the text box, select “Format Shape,” and then choose the “Text Box” tab. From there, you can select your desired vertical alignment.

Can I vertically align text in a table in Word 2019?

Yes, you can vertically align text in a table cell by selecting the cell, going to the Layout tab under Table Tools, and choosing the desired alignment in the Alignment group.

Will changing the vertical alignment affect my document’s pagination?

Changing the vertical alignment may affect pagination, especially if you’re aligning the text to the bottom or center of the page. It’s a good idea to check your document’s pagination after adjusting the alignment.

Can I use vertical alignment for headers and footers?

Vertical alignment typically applies to the main content of the document, but you can adjust the placement of headers and footers separately through their respective settings.

Is it possible to vertically align text to the middle of the page for just one paragraph?

Yes, you can align a single paragraph by selecting it and then following the same steps for vertical alignment, making sure to apply the changes to the selected text only.


  1. Select the text you want to align.
  2. Open the Page Setup dialog box from the Layout tab.
  3. Choose your vertical alignment option (Top, Center, Justified, or Bottom).
  4. Apply the alignment to the whole document or selected text.
  5. Click OK to apply the changes.


Mastering the vertical alignment feature in Word 2019 can significantly enhance your document’s presentation. Whether you’re creating a report, a brochure, or a simple letter, knowing how to control your text’s placement adds a layer of sophistication to your work. Remember, the key is to select the right text, choose your alignment, and apply it where needed. And if things don’t look quite right, it’s simple to jump back in and tweak the settings until they’re perfect. With these steps and tips in hand, you’re ready to make your Word 2019 documents stand out with professional-looking alignment. Happy formatting!

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