How to Paste as a Picture in Excel: A Step-by-Step Guide

Pasting as a picture in Excel is a handy trick when you want to preserve the exact appearance of your data or chart. It’s like taking a snapshot of your selected cells or graph and then placing it anywhere in your worksheet or even in another program like Word or PowerPoint. It’s super simple, and I’m about to walk you through how to do it. After reading this paragraph, you will know the basics of pasting as a picture in Excel.

Step by Step Tutorial on How to Paste as a Picture in Excel

Before we dive in, let’s set the stage. By following these steps, you’ll be able to take a picture of your data or chart that won’t change even if your original data does. It’s perfect for presentations or reports where you don’t want your information to shift.

Step 1: Select the cells or chart you want to copy

Click and drag your mouse over the cells or click on the chart you wish to take a snapshot of.

Selecting the correct data is crucial because whatever you choose will be what ends up in your picture. Make sure you’ve got everything you need!

Step 2: Copy the selected data

Press Ctrl+C on your keyboard or right-click and choose ‘Copy’ from the dropdown menu.

Just like copying text, this step puts your selected data onto your clipboard, ready to be pasted.

Step 3: Click on the cell where you want to paste your picture

Select the location in your worksheet where you want the picture to appear.

The location you choose is important because once you paste your picture, it will stay in that spot. Make sure it’s exactly where you want it!

Step 4: Paste as a picture

Click on the ‘Home’ tab, go to the ‘Paste’ dropdown menu, and select ‘Paste as Picture.’

Voila! Your data or chart should now be pasted as an image. You can move it around, resize it, and treat it just like any other picture.

After completing these actions, you’ll have a picture of your data or chart that is no longer linked to the original cells. It means that if the data changes, your picture won’t – it’s a static image that stays the same.

Tips on How to Paste as a Picture in Excel

  • If you want to paste your picture outside Excel, say in a Word document or PowerPoint slide, just follow the same steps.
  • Pasting as a picture can be great for making quick images of your Excel data for social media posts.
  • Remember that once pasted as a picture, the data is no longer editable. If you need to make changes, you’ll have to do it in the original cells and create a new picture.
  • You can add shapes, text, or other pictures on top of your pasted picture in Excel for added flair.
  • If you’re pasting a chart and it has a background, make sure it looks good where you’re pasting it. You might need to adjust your chart’s formatting before taking the snapshot.

Frequently Asked Questions

Can I edit the data in the picture after pasting it in Excel?

No, once it’s pasted as a picture, it’s a static image. You can’t change the numbers or data within it.

Can I resize the picture after pasting it?

Yes, you can resize the picture just like any other image in Excel. Just click on it and drag the corners to your desired size.

Will the picture update if the original data changes?

No, the picture won’t update. It’s a snapshot of the data at the time you copied it, so any changes in the original data won’t be reflected.

Can I paste as a picture in Excel for Mac?

Yes, the process is very similar. You might just find the ‘Paste as Picture’ option in a slightly different place.

If I paste the picture into another program, will it still be linked to Excel?

No, the picture is not linked to Excel once pasted. It’s just an image file that can be used in any program that supports images.


  1. Select the cells or chart you want to copy.
  2. Copy the selected data.
  3. Click on the cell where you want to paste your picture.
  4. Paste as a picture.


Pasting as a picture in Excel is like taking a data selfie that will always stay the same, no matter what changes you make later on. It’s a powerful feature that can make your life easier when sharing data with others, especially if you want to maintain the integrity of how it looked at a specific point in time. Plus, it’s a breeze to do. Whether you’re putting together a report, building a presentation, or just want to share a neat chart on social media, knowing how to paste as a picture in Excel is a skill that will definitely come in handy. Give it a try next time you’re working on a project – you might just find it’s the perfect solution for your needs.

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