How to Stop Printing Row and Column Headings in Excel: A Step-by-Step Guide

Are you tired of seeing those pesky row and column headings every time you print an Excel spreadsheet? Fear not, because there’s a way to get rid of them for good. By following a few simple steps, you can stop printing row and column headings in Excel, and your spreadsheets will look cleaner and more professional. It’s a quick and easy process that anyone can do!

Step by Step Tutorial to Stop Printing Row and Column Headings in Excel

Before we dive into the steps, it’s important to know that stopping the printing of row and column headings in Excel is a great way to make your printed spreadsheets look more polished. Whether you’re printing a report for work or a chart for a school project, removing these headings can make a big difference.

Step 1: Open the Page Layout tab

Open the Excel spreadsheet you want to print.

Step 2: Click on ‘Sheet Options’

This is located within the Page Layout tab.

The ‘Sheet Options’ group has two checkboxes that control the visibility of row and column headings. By default, these boxes are checked, which means the headings will be printed.

Step 3: Uncheck ‘Print’ under ‘Headings’

This will disable the printing of row and column headings.

Once you uncheck this box, the headings will no longer appear on your printed spreadsheet. It’s that simple!

After completing these steps, your spreadsheet will print without the row and column headings. This gives your document a cleaner look and can be especially useful when creating printouts for presentations or reports.

Tips for Stopping Printing Row and Column Headings in Excel

  • Ensure that you’re in the correct worksheet before changing the print settings.
  • Remember that this change will only apply to the current spreadsheet. You’ll need to repeat the process for other spreadsheets if needed.
  • If you’re working with multiple sheets, consider grouping them to apply settings across all selected sheets at once.
  • Double-check your print preview to make sure the headings are no longer visible before printing.
  • If you change your mind, simply go back to the ‘Sheet Options’ and recheck the ‘Print’ box under ‘Headings’.

Frequently Asked Questions

Will these changes affect how my spreadsheet looks on the screen?

No, unchecking the ‘Print’ option under ‘Headings’ will only affect the printed version of your spreadsheet.

Can I apply these settings to multiple sheets at once?

Yes, you can group sheets together and then follow the same steps to stop printing row and column headings across all grouped sheets.

What if I want the headings back?

No problem. Just recheck the ‘Print’ box under ‘Headings’ in the ‘Sheet Options’ group.

Will these settings be saved if I close and reopen the spreadsheet?

Yes, the settings will be saved with the spreadsheet and will remain in effect until you change them again.

Can I set Excel to always print without row and column headings by default?

No, Excel does not currently offer an option to set this as a default. You’ll need to manually adjust the settings for each spreadsheet.


  1. Open the Page Layout tab.
  2. Click on ‘Sheet Options’.
  3. Uncheck ‘Print’ under ‘Headings’.


In conclusion, stopping the printing of row and column headings in Excel is a straightforward process that can significantly enhance the appearance of your printed spreadsheets. By simply accessing the Page Layout tab and tweaking the Sheet Options settings, you can achieve a cleaner and more professional look for your documents. Remember, this change will only affect the printed output and not the on-screen view, allowing you to retain the headings for ease of reference while working within Excel. Whether you’re preparing a report for work or a project for school, removing these headings can make your work stand out. So why wait? Give it a try and see the difference for yourself. And if you ever need to bring those headings back, it’s just a checkbox away. Happy printing!

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