How to Use Excel in Laptop: A Comprehensive Guide for Beginners

How to Use Excel in Laptop

Excel can seem a bit intimidating at first glance, but it’s actually pretty straightforward once you get the hang of it. To get started, you’ll need to open Excel, create a new spreadsheet, enter data into cells, and use some basic functions to organize and analyze your information. By the end of this tutorial, you’ll be comfortable navigating Excel and performing some essential tasks.

Step by Step Tutorial on How to Use Excel in Laptop

In this section, we’ll walk through the basic steps to get you started with Excel on your laptop. Each step will guide you through a specific task, ensuring you can navigate and use Excel efficiently.

Step 1: Open Excel

Locate and click on the Excel icon on your laptop to open the application.

Opening Excel is your first step. You can usually find the Excel icon on your desktop, start menu, or taskbar. If it’s not there, use the search function to locate it. Once you open Excel, you’ll see a welcome screen with options to create a new workbook or open an existing one.

Step 2: Create a New Workbook

Click on ‘Blank Workbook’ to create a new spreadsheet.

After opening Excel, you’ll need to create a new workbook to start entering data. The "Blank Workbook" option is usually front and center on the welcome screen. Clicking this will open a fresh spreadsheet with cells where you can begin your work.

Step 3: Enter Data into Cells

Click on a cell and type in the data you want to enter.

Entering data into cells is as easy as clicking on a cell and typing. Each square in the grid is called a cell, and each cell can hold text, numbers, or formulas. Make sure to press "Enter" after typing to move to the next cell or use "Tab" to move horizontally.

Step 4: Use Basic Functions

Type a function like =SUM(A1:A10) into a cell to perform a calculation.

Functions in Excel help you perform calculations quickly. For example, if you want to add up the numbers in cells A1 through A10, you would type =SUM(A1:A10) in a different cell. Excel will then display the sum of those numbers. Try experimenting with other functions like =AVERAGE() or =MAX().

Step 5: Save Your Workbook

Click on ‘File’ then ‘Save As’ to save your work.

Saving your work is crucial to avoid losing any data. Click on "File" in the top menu, then choose "Save As" to name your file and select where you want to save it on your laptop. It’s good practice to save your work regularly to prevent data loss.

After completing these steps, you’ll have a grasp on the basics of using Excel on your laptop. You’ll be able to create a new spreadsheet, enter data, use functions, and save your work.

Tips for Using Excel in Laptop

  • Use Keyboard Shortcuts: Keyboard shortcuts can save you a lot of time. For example, use Ctrl+C to copy and Ctrl+V to paste.
  • Format Cells: Right-click on a cell and choose "Format Cells" to change the appearance of your data.
  • Use Templates: Excel offers many templates for budgeting, calendars, and more. These can be a great starting point.
  • Freeze Panes: This is useful for keeping header rows or columns visible while scrolling through your data.
  • Pivot Tables: Pivot tables can summarize large amounts of information quickly and easily.

Frequently Asked Questions about Using Excel in Laptop

What is a cell in Excel?

A cell is the basic unit of a spreadsheet where you enter data. Each cell is identified by a column letter and a row number.

How do I copy and paste in Excel?

You can copy by selecting the cell and pressing Ctrl+C, then paste it by selecting the destination cell and pressing Ctrl+V.

What are functions in Excel?

Functions are pre-built formulas that perform calculations using specific values in a particular order.

How do I save my work in Excel?

Click on ‘File’ then ‘Save As’ and choose a location on your laptop to save your workbook.

Can I use Excel offline?

Yes, once Excel is installed on your laptop, you can use it without an internet connection.


  1. Open Excel.
  2. Create a new workbook.
  3. Enter data into cells.
  4. Use basic functions.
  5. Save your workbook.


Learning how to use Excel on your laptop can seem like climbing a mountain at first, but once you get started, it becomes much easier. You now know how to open Excel, create a new workbook, enter and manipulate data, and save your work. These are the building blocks that will help you tackle more advanced tasks in Excel.

As you become more comfortable, don’t hesitate to explore other features like charts, conditional formatting, and advanced functions. Excel is a powerful tool that can help you organize and analyze data like a pro. So, start experimenting, and soon you’ll find that you’re not just using Excel, you’re excelling at it!

For further learning, you might want to check out online tutorials, take a course, or even read books on Excel. The more you practice, the better you’ll become. Now, fire up Excel on your laptop and start creating!

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