How to Add Check Boxes in Word: A Step-by-Step Guide

Adding check boxes in Microsoft Word is a breeze! First, you’ll need to access the Developer tab on the Word ribbon. From there, you can insert check boxes into your document. It’s a handy tool for creating to-do lists, forms, and interactive documents. Now, let’s dive into the step-by-step process.

Step by Step Tutorial: How to Add Check Boxes in Word

Before we jump in, it’s important to note that adding check boxes allows you to create interactive documents, such as surveys or checklists. This function is especially useful when creating forms that need to be filled out electronically.

Step 1: Display the Developer Tab

Open the Word document where you want to add check boxes, then go to File > Options > Customize Ribbon. Under the Main Tabs, check the Developer box and click OK.

The Developer tab is not displayed by default in Word, so you’ll have to manually enable it. This tab contains numerous advanced features, including the option to add check boxes.

Step 2: Insert a Check Box

On the Developer tab, in the Controls group, click on the Check Box Content Control button.

When you click the button, a check box will appear in your Word document where your cursor is located. You can then copy and paste it as many times as needed.

Step 3: Customize the Check Box (Optional)

Right-click on the check box and select Properties. Here, you can change the check box symbol, size, and whether or not it can be checked by default.

Customizing your check boxes can help make your document look more professional and can also improve the user experience for the person filling out the form.

After completing these steps, you’ll have interactive check boxes in your Word document. Users can click on these boxes to mark them with a checkmark, making it perfect for digital forms and checklists.

Tips for Adding Check Boxes in Word

  • Use a table to align your check boxes if you’re creating a list or form.
  • Copy and paste the check box to quickly add multiple boxes to your document.
  • Use the "Restrict Editing" function to prevent users from modifying anything other than the check boxes.
  • Consider using the "Design Mode" to edit the text near your check boxes without affecting them.
  • Keep in mind that the check boxes are interactive only when the document is protected or when it’s in a format that supports content controls, like a Word form.

Frequently Asked Questions

Can I add check boxes in Word for Mac?

Yes, you can add check boxes in Word for Mac by enabling the Developer tab in a similar manner to Word for Windows.

How do I make the check boxes clickable?

Ensure that the document is not in "Design Mode," and if needed, use the "Restrict Editing" function to make the form fields, including check boxes, interactive.

Can I change the size of the check boxes?

Yes, you can change the size by right-clicking on the check box, selecting Properties, and adjusting the size options.

Can the check boxes be checked by default?

Yes, in the Properties options, you can set the default value to "Checked."

How do I protect the document but still allow the check boxes to be used?

Go to the Developer tab, click on "Restrict Editing," and check the option that allows only form filling or limited editing.


  1. Display the Developer Tab
  2. Insert a Check Box
  3. Customize the Check Box (Optional)


There you have it! Adding check boxes in Word is not as daunting as it might seem at first glance. With the Developer tab at your disposal and a few clicks here and there, you can transform your mundane documents into interactive, user-friendly forms. Whether you’re designing a survey, a registration form, or just keeping your daily tasks in check, these little boxes can make a big difference.

Remember, the key is to not shy away from exploring the Developer tab and all the nifty tools it offers. And don’t forget, customization is your friend. Tweak those check boxes to fit your style and needs. If you ever get stuck, circle back to our tips section, and you’ll be back on track in no time.

So, what are you waiting for? Get those check boxes ticked off your list and see the immediate impact they have on your documents’ functionality and appearance. Happy checking!

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