How to Create Multiple Boxes in Word: An Easy Guide

Creating multiple boxes in Word may seem daunting at first, but it’s a simple process once you get the hang of it. Whether you need to organize information, create a form, or design a layout, boxes can be a great way to structure your content. In this article, we’ll guide you through the steps to create multiple boxes in Word, so you can enhance your documents with ease.

Step by Step Tutorial: Create Multiple Boxes in Word

Before we dive into the steps, let’s talk about what we’re aiming to achieve. We’re going to create multiple text boxes that you can customize and arrange in your Word document. Text boxes are versatile and can hold text, images, and other content. They’re perfect for adding side notes, pull quotes, or even creating a newsletter layout.

Step 1: Open Microsoft Word

Open your Microsoft Word application and create a new document or open an existing one where you want to add the boxes.

When you open Word, you’ll see a blank document or the content of an existing file. Make sure you’re on the page where you want your boxes to appear before moving on to the next step.

Step 2: Insert a Text Box

Navigate to the ‘Insert’ tab in the Word ribbon and click on ‘Text Box.’ Then, select ‘Draw Text Box’ from the dropdown menu.

Once you click ‘Draw Text Box,’ your cursor will change into a crosshair. Click and drag on the document to create a box of the desired size. You can move and resize this box later, so don’t worry about getting it perfect right away.

Step 3: Customize Your Text Box

With the text box selected, you can type content, format the text, and adjust the box’s appearance using the options in the ‘Format’ tab.

The ‘Format’ tab offers options like text alignment, font style, borders, and fill color. Take your time to explore these features and make your box look just the way you want it.

Step 4: Copy and Paste Your Text Box

Right-click on the border of the text box and select ‘Copy.’ Then, right-click on your document and choose ‘Paste.’ Repeat this step to create as many boxes as you need.

Each time you paste a new text box, you can place it anywhere on the document. If you need the boxes to be aligned or distributed evenly, use the alignment tools under the ‘Format’ tab.

Step 5: Arrange Your Text Boxes

Drag the boxes to arrange them on the page. Use the alignment tools for precise placement and to ensure they are evenly spaced if necessary.

Arranging your text boxes might take a bit of tweaking to get just right. Don’t be afraid to experiment with different layouts until you’re happy with the overall look.

Once you’ve completed these steps, your document will have multiple boxes that you can use for various purposes. You can further edit the content and appearance of each box as needed.

Tips for Creating Multiple Boxes in Word

  • Keep your design consistent by using the same font style and size in all your boxes.
  • If you’re creating a form, use text boxes for areas where you expect input and label them accordingly.
  • Utilize the ‘Format Painter’ tool to quickly apply the same formatting to multiple text boxes.
  • Group related text boxes together for easier movement and adjustment.
  • Save your document frequently to avoid losing your work due to unexpected issues.

Frequently Asked Questions

Can I link text boxes so content flows from one to another?

Yes, you can link text boxes in Word so that when one box is full, the text automatically flows into the next linked box. This is particularly useful for creating newsletters or magazine-style layouts.

How do I lock the position of my text boxes?

To lock the position of your text boxes, right-click on the box, choose ‘More Layout Options,’ and under the ‘Position’ tab, select ‘Lock anchor.’ This will keep your boxes in place even as you add or edit content around them.

Is there a way to make all my text boxes the same size?

Yes, you can make all your text boxes the same size by selecting one, setting the desired height and width under the ‘Format’ tab, and then using the ‘Format Painter’ to apply these dimensions to other boxes.

How do I delete a text box?

To delete a text box, simply select it and press the ‘Delete’ key on your keyboard. Make sure you’ve selected the border of the box, not just the text inside it.

Can I add images to a text box?

Absolutely! You can add images to a text box by selecting the box and using the ‘Insert’ tab to place an image inside it. You can then resize and position the image as needed within the box.


  1. Open Microsoft Word.
  2. Insert a Text Box.
  3. Customize Your Text Box.
  4. Copy and Paste Your Text Box.
  5. Arrange Your Text Boxes.


Creating multiple boxes in Word is a breeze once you know the steps. You can use these boxes to make your documents more visually appealing and organized. They’re perfect for a variety of purposes, from designing a newsletter to creating a form. Remember, the key is to customize and arrange the boxes to suit your needs.

With the tips provided, you’ll be able to create a professional-looking document that stands out. And if you ever get stuck, the frequently asked questions section is here to help. Word is a powerful tool with a lot of potentials, so don’t be afraid to explore and experiment with different features.

So next time you’re working on a Word document and need to create multiple boxes, take a deep breath and dive right in. You’ll find that it’s not as complicated as it might seem. And who knows, you might even enjoy the process of transforming your document into a beautifully structured masterpiece. Happy boxing!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy