How to Change Page Color in Word for Office 365 (An Easy 4 Step Guide)

A document that needs to be eye-catching, like a newsletter or a flyer, can benefit from some images and some color.

One of the easiest ways to do this is with a different background color, which can leave you wondering how to change page color in Word.

Fortunately, there is a button in the navigational ribbon that lets you make this change very quickly.

How to Change Background Color in Microsoft Word for Office 365

  1. Open the document.
  2. Click the Design tab.
  3. Choose Page Color.
  4. Select the desired color.

Our guide continues below with additional information on how to change page color in Word, including pictures of these steps.

New documents that you create in Microsoft Word have a white background color by default. If you’re creating a document for school or work, then that’s likely the format that you need.

But some documents that you create in Microsoft Word are more effective with a different background color, so it would be helpful if you could change that.

Fortunately, the background color is something that can be switched in Microsoft Word. Our guide below will show you how to change your background color in Word for Office 365.

Need to know the number of letters, numbers, and spaces in your document? Check out our how to get character count in Word tutorial and learn about an easy way to do it.

How to Use a Different Background Color in Microsoft Word (Guide with Pictures)

The steps in this article were performed in the desktop version of the Microsoft Word for Office 365 application. If you’re a Google Docs user then you can learn how to set a background image in Google Docs as well.

Step 1: Open your document in Word.

Step 2: Select the Design tab at the top of the window.

select the Design tab

Step 3: Click the Page Color button.

click the Page Color button

Step 4: Choose the desired page background color.

how to change page color in Word for Office 365

Now that you know how to change page color in Word you will be able to use different colors for your documents, or switch documents back to a white color if needed.

Find out how to make columns in Word Office 365 if one of the other items you need to adjust is the number of columns that are in your document.

If you want to use a color other than the one that is shown, click the More Colors option at the bottom of the dropdown menu, then click the desired color from the color picker.

If you would like to remove the background color you can select the No Color option from that dropdown menu instead.

Note that Word will not print a background color by default. If you would like to include the background color when printing, then click the File tab at the top-left of the window, then select Options at the bottom of the left column to open the Word Options window.

Select the Display tab at the left side of the Word Options window, then scroll down and check the box to the left of Print background colors and images. Click the OK button when you’re done.

how to print background colors in Microsoft Word for Office 365

Printing the background color on a document can use a lot of ink, so it’s best to only print the background color when you are doing the final version of the document. Additionally, this setting is preserved after you enable it, meaning that future documents will print with background colors and images as well until you switch it back.

Additional reading