How to Always Make Outlook 2019 Spell Check a Message Before Sending

Do you ever find yourself hitting send on an email, only to realize you’ve made a spelling error? Well, worry no more! With Outlook 2019, you can ensure that your messages are always spell checked before they go out. In just a few simple steps, you can set up automatic spell check and save yourself from any future embarrassment.

Step by Step Tutorial: How to Always Make Outlook 2019 Spell Check a Message

Before we dive into the steps, let’s understand what we’re aiming for. By the end of this tutorial, Outlook 2019 will automatically check the spelling of every message you compose, highlighting any mistakes and suggesting corrections. This means you can focus on crafting your message without worrying about typos or spelling errors slipping through.

Step 1: Open Outlook Options

Open the Outlook 2019 program, click on the ‘File’ tab, and then select ‘Options’ at the bottom of the sidebar.

Outlook Options is where you can customize your Outlook experience, including setting up spell check.

Step 2: Go to the ‘Mail’ Tab

In the Outlook Options window, click on the ‘Mail’ tab on the left-hand side.

This is where you’ll find all the settings related to composing and sending emails.

Step 3: Check the ‘Always check spelling before sending’ Box

Scroll down to the ‘Compose messages’ section and check the box next to ‘Always check spelling before sending.’

By checking this box, you’re telling Outlook to automatically run a spell check every time you try to send an email.

Step 4: Click ‘OK’ to Save Changes

After checking the box, click ‘OK’ at the bottom of the window to save your changes.

Your settings are now saved, and Outlook 2019 will spell check every message you send.

After you complete these steps, every time you hit ‘Send’ on an email, Outlook will first run a spell check. If there are no errors, your email will be sent as usual. If there are errors, a dialog box will pop up showing the misspelled words and offering suggestions for corrections. You can choose to fix the errors or ignore them and send the email anyway.

Tips: How to Make the Most of Outlook 2019 Spell Check

• Take the time to review the suggested corrections instead of automatically accepting them. The spell checker isn’t perfect and sometimes may suggest an incorrect word.
• If you use technical terms or jargon that the spell checker doesn’t recognize, consider adding them to the dictionary so they won’t be flagged in the future.
• Use the spell check feature as a final check, but don’t rely on it entirely. Always proofread your emails for context and clarity.
• If you write emails in multiple languages, you can set up the spell checker to work with different dictionaries.
• If you’re in a rush and don’t want to deal with the spell check, you can always bypass it by disabling the feature temporarily in the Outlook Options.

Frequently Asked Questions

Can I add new words to the Outlook 2019 dictionary?

Yes, you can add new words to the dictionary. When a word is flagged as misspelled, you can right-click on it and choose ‘Add to Dictionary.’

Does Outlook 2019 spell check work in other languages?

Yes, Outlook 2019 can spell check in multiple languages. You can set up additional dictionaries in the ‘Language’ settings within Outlook Options.

Can I disable spell check for a single email?

Yes, you can temporarily disable spell check by unchecking the ‘Always check spelling before sending’ box before sending your email.

Does Outlook 2019 auto-correct spelling mistakes?

Outlook 2019 can auto-correct certain spelling mistakes as you type if you enable this feature in the ‘Mail’ settings.

What if I ignore the spell check suggestions?

If you choose to ignore the spell check suggestions, the email will send as is, with the original spelling mistakes.

Summary

1. Open Outlook Options
2. Go to the ‘Mail’ Tab
3. Check the ‘Always check spelling before sending’ Box
4. Click ‘OK’ to Save Changes

Conclusion

In conclusion, making sure that spell check is always on in Outlook 2019 is a simple yet effective way to maintain professionalism in your email communications. By following the quick steps outlined above, you can avoid those pesky spelling mistakes that we all make from time to time. And with additional tips and answers to frequently asked questions, you’re now well-equipped to handle any spell check situation in Outlook 2019. Remember, while technology can be a great aid, it’s always a good idea to give your emails a once-over before hitting send. Happy emailing!