How to Shorten a Link in Word: A Step-by-Step Guide

Have you ever been typing up a document in Word and come across a super long link that just looks messy? You know, the kind that goes on for lines and lines and makes your document look cluttered? Well, I’m here to tell you that there’s a simple solution to this problem: shorten that link! It’s a quick and easy process that can make your document look much cleaner and more professional. After reading this, you’ll know exactly how to do it.

Step by Step Tutorial: How to Shorten a Link in Word

Before we dive into the steps, let’s talk about what we’re trying to achieve here. Shortening a link in Word basically means replacing the long URL with a word or phrase that you choose. This makes the text easier to read and the document looks tidier. Now, let’s get started!

Step 1: Highlight the Text

Highlight the text or URL you want to shorten.

Once you’ve identified the long, unwieldy link you want to shorten, simply click and drag your cursor over it to highlight the entire URL.

Step 2: Right-Click and Select ‘Link’

Right-click on the highlighted text and select ‘Link’ or ‘Hyperlink’ from the dropdown menu.

After highlighting the text, right-click on it to bring up a menu. You’ll likely see an option that says ‘Link’ or ‘Hyperlink’. Click on this to open the link editing box.

Step 3: Edit the Text to Display

In the ‘Text to display’ field, type in the text you want to appear in your document.

In the link editing box, you’ll see a field that says ‘Text to display’. This is where you’ll type in the new, shorter text that you want to show up in your document in place of that long link.

Step 4: Click ‘OK’

After entering your new text, click ‘OK’ to apply the changes.

Once you’ve typed in the new text, simply click ‘OK’ at the bottom of the link editing box. Your long link will now be replaced with the text you entered.

After completing these steps, you’ll notice that the text you entered is now a clickable link in your document. When someone clicks on it, they’ll be taken to the same web page as the original long URL. Simple, right?

Tips for Shortening Links in Word

  • Always make sure the text you replace the link with is relevant to the content it’s linking to.
  • Keep your display text short and to the point for maximum readability.
  • Remember to double-check that the link works after you’ve shortened it.
  • Use descriptive text for your links to improve accessibility for screen readers.
  • Don’t be afraid to use this feature for internal document links, not just web URLs.

Frequently Asked Questions

Can I undo a link shortening in Word?

Yes, simply right-click on the shortened link and select ‘Edit Hyperlink’ to make changes or ‘Remove Hyperlink’ to delete it.

Will shortening a link in Word affect how it works?

No, shortening a link does not affect the destination URL; it’s purely a visual change in the document.

Can I shorten links in other Microsoft Office applications?

Yes, the process for shortening links is similar in other Office applications like Excel and PowerPoint.

How do I know if my shortened link is working?

You can test it by holding the ‘Ctrl’ key and clicking on the link. It should take you to the intended webpage.

Can I shorten a link to display an image instead of text?

Yes, you can insert an image and hyperlink it to a URL following a similar process, but instead of ‘Text to display,’ you’ll be adding the link to the image itself.


  1. Highlight the text or URL you want to shorten
  2. Right-click and select ‘Link’ or ‘Hyperlink’
  3. Edit the ‘Text to display’ with your desired wording
  4. Click ‘OK’ to apply the changes


Shortening links in Word is a nifty little trick that can make a big difference in the look and feel of your documents. It’s all about keeping things neat and tidy while still providing the necessary information. And let’s be honest, nobody likes a cluttered document with links sprawling across the page. By following the simple steps outlined in this guide, you’ll be on your way to creating sleek, professional-looking documents in no time. Give it a try – your readers will thank you! And remember, if you ever get stuck or have any questions about how to shorten a link in word, there are plenty of resources available to help you out. Happy editing!

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