How to Convert Scanned Document to PDF Windows 10: Simple Steps Guide

Converting a scanned document to a PDF on Windows 10 is straightforward and can be done using built-in tools. You’ll first need to scan your document using a scanner. Once scanned, save the file in a common image format like JPEG or PNG. Then, use the ‘Microsoft Print to PDF’ function to convert the scanned image into a PDF file.

How to Convert Scanned Document to PDF Windows 10

In this guide, we’ll walk you through the steps to convert a scanned document into a PDF using Windows 10. By the end, you’ll have your scanned document saved securely as a PDF.

Step 1: Scan Your Document

First, scan your document using a scanner.

Make sure your scanner is connected and powered on. Use the scanning software provided with your scanner to capture the image. Save it in a common image format like JPEG or PNG for easier conversion.

Step 2: Open the Scanned Image

Next, locate and open the scanned image file on your computer.

Navigate to the folder where your scanned image is saved. Double-click the file to open it using the default photo viewer app on Windows 10.

Step 3: Print the Image

In the photo viewer, select the print option.

Press ‘Ctrl + P’ or click on the print icon. This will bring up the print dialog box where you can choose printing options.

Step 4: Select ‘Microsoft Print to PDF’

Choose ‘Microsoft Print to PDF’ from the list of available printers.

This option allows you to convert your image into a PDF instead of sending it to a physical printer. Select this printer option and then click ‘Print.’

Step 5: Save the PDF File

Name your PDF file and select a location to save it.

A dialog box will appear asking you to name your new PDF file. Choose a memorable name and a location on your computer where you can easily find it later. Click ‘Save’ to complete the conversion.

After these steps, your scanned document will be saved as a PDF, and you can easily share or store it as needed.

Tips for Converting Scanned Document to PDF Windows 10

• Ensure your scanned image is clear and legible before converting it to a PDF.
• Use high-resolution settings on your scanner for better PDF quality.
• If scanning multiple pages, save them in a sequence for easy merging into a single PDF.
• Regularly update your scanner’s drivers and software for optimal performance and compatibility.
• Utilize online PDF tools if you need advanced features like text recognition or file compression.

Frequently Asked Questions

Can I combine multiple scanned images into one PDF?

Yes, you can. Use a PDF editor or an online tool to merge multiple scanned images into one PDF file.

Do I need any special software to convert a scanned document to PDF?

No special software is needed. Windows 10’s built-in ‘Microsoft Print to PDF’ function will handle the conversion.

What if my scanner software saves files in a different format?

You can still convert them. Open the file in Windows Photo Viewer and use ‘Microsoft Print to PDF’ to convert it.

Can I rotate or adjust the scanned image before converting to PDF?

Yes, most photo viewers allow basic edits like rotation and cropping. Make necessary adjustments before printing to PDF.

Is the ‘Microsoft Print to PDF’ feature available in all versions of Windows 10?

Yes, it is a built-in feature available in all versions of Windows 10.

Step-by-Step Summary

1. Scan your document using a scanner.
2. Open the scanned image on your computer.
3. Select the print option.
4. Choose ‘Microsoft Print to PDF.’
5. Name and save the PDF file.

Conclusion

Converting a scanned document to a PDF on Windows 10 is a cinch. By leveraging the ‘Microsoft Print to PDF’ feature, you can transform any scanned image into a polished, professional PDF in just a few steps. This method is perfect for organizing your files, sharing documents easily, and ensuring your important papers are backed up digitally.

If you need to handle multiple pages or advanced features, consider exploring PDF editing software or online tools. Happy converting!