How to Scan from Printer to Computer on Windows 11: A Step-by-Step Guide

Scanning Documents from Printer to Computer in Windows 11

To scan documents from a printer to a computer running Windows 11, start by ensuring your printer is connected to your computer. Open the Windows Scan app, place your document in the printer’s scanner, select your printer in the app, choose your scanning settings, and press ‘Scan’. Save the scanned document to your desired location on your computer.

Step-by-Step Tutorial: Scanning Documents from Printer to Computer in Windows 11

Follow these steps to scan documents from your printer to your computer using Windows 11. This will help you digitize your physical documents quickly and efficiently.

Step 1: Connect your printer to your computer.

Make sure your printer is properly connected to your computer via USB or Wi-Fi.

If you’re using a USB connection, simply plug the USB cable into both your printer and computer. If you’re using Wi-Fi, ensure your printer is connected to the same network as your computer. You can usually do this through the printer’s settings menu.

Step 2: Open the Windows Scan app.

Search for the Windows Scan app in the Start menu and open it.

If you don’t have the Windows Scan app, you can download it from the Microsoft Store. This app is essential for scanning documents and offers various settings to customize your scan.

Step 3: Place the document in the scanner.

Position your document on the scanner bed or use the Automatic Document Feeder (ADF) if your printer has one.

Make sure the document is placed correctly to ensure a clear and complete scan. Follow the guides on your scanner bed to align your document.

Step 4: Select your printer in the Scan app.

In the Windows Scan app, choose your printer from the list of available devices.

If your printer doesn’t appear, ensure it’s turned on and properly connected. You might need to refresh the app or check your printer’s connection settings.

Step 5: Choose your scanning settings.

Select the type of scan, such as color or black-and-white, and adjust the resolution and file type.

Consider what you’ll be doing with the scanned document. Higher resolution provides better quality but results in larger file sizes. Choose the appropriate settings based on your needs.

Step 6: Press ‘Scan’.

Click the ‘Scan’ button to start scanning your document.

The scanner will begin to process your document. This may take a few seconds or minutes depending on the complexity and number of pages.

Step 7: Save the scanned document.

Once the scan is complete, save the document to your desired location on your computer.

Choose a location that’s easy to find, such as your Desktop or Documents folder, and give the file a descriptive name.

After completing these steps, you’ll have a digital copy of your document stored on your computer. You can now share, edit, or archive it as needed.

Tips for Scanning Documents from Printer to Computer in Windows 11

  1. Ensure your printer drivers are up-to-date: This can prevent connection issues and improve scanning performance.
  2. Use the highest resolution setting for important documents: This ensures the best quality, especially for text.
  3. Regularly clean your scanner bed: Dirt and smudges can affect scan quality.
  4. Save documents in PDF format for easy sharing and storage: PDFs are universally readable and maintain formatting.
  5. Organize scanned files immediately: This makes it easier to find them later and keeps your digital workspace tidy.

Frequently Asked Questions

Why isn’t my printer showing up in the Scan app?

Ensure your printer is turned on and connected to your computer, either via USB or the same Wi-Fi network.

How do I scan multiple pages into one document?

Use the Automatic Document Feeder (ADF) if available, or select the option for multi-page scanning in the Scan app settings.

Can I scan directly to email?

Yes, some scanners offer the option to scan directly to email. Check your printer’s manual for specific instructions.

What should I do if my scanned images are blurry?

Ensure your document is placed flat and straight on the scanner bed and that the scanner glass is clean.

How can I improve the scan quality?

Increase the resolution in the Scan app settings and ensure your document is placed correctly on the scanner bed.


  1. Connect your printer to your computer.
  2. Open the Windows Scan app.
  3. Place the document in the scanner.
  4. Select your printer in the Scan app.
  5. Choose your scanning settings.
  6. Press ‘Scan’.
  7. Save the scanned document.


Scanning documents from your printer to a computer using Windows 11 is straightforward once you know the steps. By following the tutorial above, you can quickly digitize your documents for easy storage, sharing, and editing. Remember to keep your scanner clean and regularly update your printer drivers to ensure the best performance. If you encounter any issues, refer back to the frequently asked questions section for troubleshooting tips. Happy scanning!

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