How to Change a Printer Name in Windows 11: Step-by-Step Guide

Changing a printer name in Windows 11 is a straightforward process that only takes a few moments. It can be helpful to rename your printer if you have multiple printers connected or if you want to make the printer name more recognizable. Simply access your printer settings, select the printer you want to rename, and enter the new name. That’s it!

Step by Step Tutorial to Change a Printer Name in Windows 11

Before we jump into the steps, it’s important to note that changing your printer’s name can help you easily identify the correct printer, especially if you’re in an environment with many printers. This can save you time and avoid printing mishaps.

Step 1: Open Windows Settings

Open the Windows Settings by pressing the ‘Windows’ key and the ‘I’ key simultaneously.

In this step, you are accessing the main hub where you can adjust your computer’s various settings, including devices and printers.

Step 2: Click on ‘Devices’

Click on the ‘Devices’ option in the Windows Settings menu.

Here, you’ll find all the devices connected to your computer, including printers, scanners, and other peripherals.

Step 3: Select ‘Printers & scanners’

Scroll down and select the ‘Printers & scanners’ option on the left-hand side.

This section specifically manages the printers and scanners that are connected to your computer.

Step 4: Choose the printer to rename

From the list of available printers, click on the printer you want to rename.

Make sure to select the correct printer if you have multiple printers connected to your computer.

Step 5: Click on ‘Printer properties’

After selecting the printer, click on the ‘Printer properties’ link.

This will open a new window where you can change various settings for the selected printer.

Step 6: Change the printer name

In the printer properties window, go to the ‘General’ tab, here you’ll find a field to type in a new name for your printer.

Make sure the new name is unique and easily identifiable to avoid any confusion with other printers.

Step 7: Save the changes

After typing the new name, click on the ‘OK’ button to save the changes.

With this final step, you have successfully changed the name of your printer in Windows 11.

After you’ve completed the steps above, your printer will now be identified by the new name you’ve given it. This change will be reflected across all applications and programs that you use to print documents.

Tips for Changing a Printer Name in Windows 11

  • Make sure to choose a printer name that is easy to remember and clearly identifies the printer’s location or function.
  • If you’re on a shared network, inform other users of the name change to avoid any confusion.
  • Avoid using special characters in the printer name as it may cause issues with certain software.
  • Keep the printer name relatively short to ensure it displays correctly in all dialog boxes.
  • Restart your computer after renaming the printer to make sure the changes take effect properly.

Frequently Asked Questions

Can I change the printer name to anything I want?

Yes, you can change the printer name to any name you prefer, as long as it doesn’t contain special characters that might not be supported.

Will changing the printer name affect its functionality?

No, changing the printer name does not affect its functionality. It simply changes how the printer is identified on your computer or network.

Do I need administrative privileges to change a printer name?

Yes, you typically need to have administrative privileges to change a printer name on Windows 11.

What if the ‘Rename’ option is greyed out?

If the ‘Rename’ option is greyed out, it means you do not have the required permissions to change the printer name. You may need to log in as an administrator.

Can I change the printer name for a network printer?

Yes, you can change the printer name for a network printer, but you may need to have network administrative rights to do so.


  1. Open Windows Settings.
  2. Click on ‘Devices’.
  3. Select ‘Printers & scanners’.
  4. Choose the printer to rename.
  5. Click on ‘Printer properties’.
  6. Change the printer name.
  7. Save the changes.


In conclusion, renaming a printer in Windows 11 is a breeze. Whether you want to personalize your printer’s name or make it easier to identify among many, the steps outlined above will guide you through the process. Remember, a well-named printer can save you time and prevent printing errors, especially in a busy office setting. So, go ahead and give your printer a name that resonates with its purpose or location. If you ever find yourself in a pickle or need to troubleshoot, just refer back to the tips and FAQs provided. Changing a printer name in Windows 11 is just one of the many ways you can customize your computing experience to better suit your needs. Happy printing, folks!

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