Why Is Excel Printing in Black and White? 2024 Guide to Fixing It

Ever had that moment when you hit ‘Print’ on your Excel document, expecting vibrant, colorful charts and graphs, only to see them emerge in shades of gray? Frustrating, isn’t it? Well, don’t worry, because I’m here to help you figure out why your Excel is printing in black and white and how to fix it. It’s simpler than you might think, and after reading this guide, you’ll be a pro at getting your documents to print in full color.

Step by Step Tutorial: Why Is Excel Printing in Black and White?

Before we dive into the steps, it’s important to understand that these instructions will help you identify and change the settings that are causing your Excel documents to print in black and white instead of color.

Step 1: Check Your Printer Settings

First things first, let’s take a look at your printer settings.

Often, the culprit behind your Excel printing woes is the default setting on your printer. Most printers have an option to print in grayscale, which might be turned on without you realizing it.

Step 2: Examine Excel’s Page Layout Options

Next up, we’ll peek at Excel’s own settings to make sure color printing is enabled.

Sometimes, Excel’s page layout settings might be set to print in black and white. This can override your printer’s settings, so it’s a good place to check next.

Step 3: Update Your Printer Drivers

Outdated printer drivers can sometimes cause printing issues. Let’s make sure they’re up to date.

Printer drivers are the software that helps your computer communicate with your printer. If they’re not current, it can lead to all sorts of printing problems, including printing in black and white when you don’t want to.

After completing these steps, your Excel document should print in full, glorious color. If it doesn’t, there might be a deeper issue at play, and you may need to consult with your printer’s manufacturer or a tech-savvy friend.

Tips: Excel Printing in Color

  • Always double-check your printer preferences before hitting ‘Print’.
  • Make sure your Excel document itself is set to the correct color or black and white option under ‘Page Layout’.
  • Keep your printer drivers up to date to avoid any compatibility issues.
  • If you’re using a work printer, check with your IT department to see if there are any restrictions on color printing.
  • Remember that some printers have a ‘draft’ or ‘economy’ mode that prints in black and white to save ink.

Frequently Asked Questions

Why is my Excel printing in black and white on a color printer?

The most likely reason is that your printer settings or Excel page layout options are set to print in grayscale. Check and adjust these settings to enable color printing.

Can printer drivers really affect how my Excel document prints?

Yes, they can. Outdated or corrupted printer drivers can cause printing errors, including affecting color output.

I’ve checked all settings, and my Excel is still printing in black and white. What now?

Ensure your printer has enough color ink or toner. If that’s not the issue, try reinstalling your printer drivers or reaching out to the manufacturer for support.

Are there any Excel settings that can override my printer’s color settings?

Yes, Excel’s ‘Page Layout’ tab has an option to print in black and white. Make sure this is not selected if you want to print in color.

Can IT restrictions at my workplace affect how I print Excel documents?

Absolutely. Some workplaces have restrictions on color printing to save on costs. If you suspect this is the case, reach out to your IT department for assistance.


  1. Check Printer Settings
  2. Examine Excel Page Layout
  3. Update Printer Drivers


So, there you have it – a comprehensive guide on why your Excel is printing in black and white and how to fix it. Remember, the issue is usually just a click away in your printer or Excel settings. Always start by checking your printer’s preferences and making sure that ‘Print in grayscale’ isn’t selected. Then, hop over to Excel and ensure that the ‘Page Layout’ options are set to print in color. If those steps don’t resolve the issue, updating your printer drivers might just do the trick.

But let’s not end on a gray note! Excel’s vibrant colors can make your data pop and bring life to your presentations. So, it’s worth the extra minute to ensure everything is in order before you print. Whether it’s for a school project, a business report, or just a personal document, getting the colors right can make a world of difference.

If you follow this 2024 guide to the letter, you’ll be printing Excel documents in rich, vivid colors in no time. And if you ever find yourself stuck with a monochrome mishap again, just revisit these steps, and you’ll be back on the colorful track. Keep on printing, and may your spreadsheets always be as colorful as a rainbow!

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