Excel can store a Word document as an embedded object inside a workbook. This is useful when the document needs to travel with the Excel file, but it can make the workbook larger and requires a compatible desktop Office environment to open the embedded object.
Embed a Word document in an Excel workbook
- Open the workbook in the desktop version of Excel and select the worksheet where you want the object.
- Open the Insert tab.
- Choose Object from the Text-related commands.
- Select Create from File.
- Browse to the Word document and select it.
- Choose Display as icon if you prefer a compact document icon rather than displayed content.
- Confirm the insertion.
Embedding versus linking
An embedded copy becomes part of the workbook. Later changes to the original Word file do not necessarily update that embedded copy. A linked object instead depends on the source file remaining available at its expected location.
Test the workbook on the computer where it will actually be used, especially before sending it to someone else. Excel for the web, mobile apps, security settings, or a computer without the appropriate desktop Office components may not handle an embedded Word object the same way as desktop Excel.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.