How to Add Rows in Excel 2016: A Step-by-Step Guide

Adding rows in Excel 2016 is a breeze. Simply right-click on the row number where you want the new row to be inserted, and select “Insert” from the context menu. Voilà! A new row appears above the selected row, ready for you to input your data.

After you complete the action, Excel will shift the existing rows down to accommodate the new row. This means that any data or formulas you have in the rows below will not be overwritten or lost.


Ah, Excel 2016 – the trusty sidekick for number crunchers, data analysts, and spreadsheet aficionados around the globe. Whether you’re tracking expenses, organizing a guest list, or crunching some serious data, you’re going to need to add rows to your Excel spreadsheet at some point. Why? Because data is dynamic, and your spreadsheet should be too. Imagine you’ve just finished organizing your budget spreadsheet, and suddenly you remember a few more expenses that need to be included.

Or perhaps you’re managing a project, and new tasks keep popping up. That’s where adding rows comes in handy – it allows your spreadsheet to grow and evolve along with your data. And let’s face it, deleting rows is easy but adding them is where the real skill lies. So, whether you’re a seasoned pro or a newbie just getting your feet wet, learning how to add rows in Excel 2016 is a must-have skill. Ready to become an Excel wizard? Let’s dive in!

How to Add Rows in Excel 2016

Before we get into the nitty-gritty, it’s important to understand that adding rows in Excel 2016 allows you to insert additional data without affecting the existing information.

Step 1: Select the Row

Click on the row number where you want to add a new row.

When you select the entire row, Excel knows exactly where you want the new row to go. It’s like telling a waiter exactly where you want your plate placed at the table – clear and precise.

Step 2: Right-click and Select “Insert”

Right-click on the selected row number and choose “Insert” from the context menu.

This is how you tell Excel to get to work and add that new row for you. Think of it as the magic wand that brings your command to life.

Step 3: Adjust the Row (Optional)

Adjust the size of the new row if necessary by clicking and dragging the row boundary.

Sometimes, the new row might not be the size you want it to be. Just like adjusting a chair at a dinner table, you can make the new row fit just right.


Easy to UseAdding rows in Excel 2016 is a simple process that requires no complex commands or functions.
Flexible Data ManagementIt allows for the easy expansion of data sets as new information becomes available.
Maintains Data IntegrityExisting data is preserved and shifted instead of being overwritten, ensuring that no data is lost.

Adding rows in Excel 2016 is user-friendly and straightforward. It’s a process that feels as natural as pouring water into a glass – you don’t need a tutorial to do it, but a little guidance never hurts.

Expanding data sets without losing any information is like adding more shelves to a bookcase – it gives you extra space for all that good stuff you want to keep.

Preserving data integrity is crucial, and Excel 2016 does this beautifully by moving data down instead of zapping it away. It’s like a game of Tetris where everything fits perfectly without smashing any blocks.


Can be Time-consumingIf adding multiple rows, the process can be repetitive and time-consuming.
Potential for ErrorIt’s easy to insert a row in the wrong place if you’re not careful.
Limited UndoThere’s a limit to how many actions Excel can undo, which can be problematic if mistakes are made.

Adding multiple rows one by one can feel like inflating balloons for a party – it takes forever, and you just want to get to the fun part.

Accidentally inserting a row in the wrong place can throw off your whole spreadsheet, like putting the milk in the pantry and the cereal in the fridge.

The undo feature in Excel has its limits, so if you mess up, you might have to manually fix things, which can be as frustrating as untangling a knotted necklace.

Additional Information

When adding rows in Excel 2016, there are some additional things to keep in mind. For instance, if you have formulas in your spreadsheet that reference specific rows, adding new ones could affect how those formulas work. It’s like changing the rules of a game halfway through – it could make things a bit wonky. To avoid this, make sure your formulas use relative references instead of absolute ones. Also, if you’re working with a filtered list, inserting rows can be a bit trickier.

You’d need to unfilter the list, add the row, then reapply the filter. It’s like trying to add an extra card to a neatly stacked deck – you’ve got to be careful not to mess up the order. And here’s a pro tip: if you need to add multiple rows at once, you can select the same number of existing rows as you want to add, then right-click and choose “Insert”. Excel will add the same number of new rows in one fell swoop. It’s like cloning sheep – efficient, but a little sci-fi.


  1. Select the row where you want to add a new row.
  2. Right-click and select “Insert”.
  3. Adjust the row size if necessary.

Frequently Asked Questions

Can I add multiple rows at once?

Yes, you can add multiple rows at once by selecting several row numbers before right-clicking and choosing “Insert”.

Will adding rows mess up my formulas?

It could if your formulas use absolute references. Use relative references to ensure your formulas adjust automatically when new rows are added.

What if I add a row by mistake?

You can use the undo feature (Ctrl + Z) to remove it, but keep in mind that Excel has a limit on how many actions you can undo.

Can I add rows within a filtered list?

Yes, but you’ll need to remove the filter first, add the row, and then reapply the filter.

Is there a keyboard shortcut for adding rows in Excel 2016?

There isn’t a direct shortcut, but you can press “Alt + I” then “R” after selecting a row to achieve the same result.


Mastering the art of adding rows in Excel 2016 is like learning a secret handshake – it unlocks a new level of spreadsheet prowess. Whether you’re expanding your data, accommodating new information, or just keeping your work organized, knowing how to add rows efficiently is a sign of true Excel mastery. Remember, with great power comes great responsibility.

So use your new skills wisely, and may your spreadsheets always be balanced and your rows ever bountiful. For those eager to delve deeper into the realm of Excel, there are plenty of resources, forums, and tutorials out there. So go forth, spread your wings, and conquer those grids!

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