How to Add a Row to a Table in Word: A Step-by-Step Guide

Adding a row to a table in Word is a simple task that can be done in just a few clicks. First, place your cursor where you want the new row to appear. Then, right-click and select “Insert” from the menu. Choose “Insert Rows Above” or “Insert Rows Below” depending on where you want the new row to be placed. And that’s it! You’ve successfully added a new row to your table.

Step by Step Tutorial: Adding a Row to a Table in Word

Before adding a row to your table, make sure you’ve clicked inside the table where you want the new row to appear. The following steps will guide you through the process.

Step 1: Place your cursor in the table

Place your cursor in a cell where you want to add a row.

Your cursor should be blinking in the cell that’s either above or below where you want the new row. This indicates where the row will be added in relation to your cursor’s position.

Step 2: Right-click and select “Insert”

Right-click and a menu will pop up. Select “Insert” from this menu.

When you right-click, make sure you’re clicking inside the table cell and not outside of it. If you click outside the table, the “Insert” option may not appear.

Step 3: Choose “Insert Rows Above” or “Insert Rows Below”

Choose “Insert Rows Above” to add a row above your cursor or “Insert Rows Below” to add a row below.

If you’re unsure of where to add the row, just think about the flow of your information. Do you need an extra header at the top? Go for “Insert Rows Above”. Need more details at the bottom? “Insert Rows Below” is your friend.

After completing these steps, you’ll see a new row appear in your table exactly where you wanted it.

Tips for Adding a Row to a Table in Word

  • If you need to add multiple rows at once, select the number of existing rows equal to the number of new rows you want to add. Then, follow the same right-click and insert steps.
  • Use the “Tab” key on your keyboard to quickly jump to the next cell in a table.
  • Avoid using the “Enter” key to create space in a cell as this can distort the table’s format.
  • To quickly add a row at the end of a table, press the “Tab” key in the last cell of the last row.
  • Customize your table’s appearance by adjusting the row height and column width after adding new rows.

Frequently Asked Questions

Can I add a row to the top of a table in Word?

Yes, place your cursor in the first row and select “Insert Rows Above” from the right-click menu.

What if I accidentally add a row in the wrong place?

Simply right-click the unwanted row, select “Delete,” and then “Delete Rows” to remove it.

Can I add multiple rows to a Word table at once?

Yes, select the number of rows you want to add first, then right-click and choose to insert the same number of rows above or below.

How do I adjust the size of the new row in Word?

Click and drag the row borders to resize, or right-click the row, select “Table Properties,” and adjust the height manually.

Can I undo adding a row in Word?

Absolutely! Just press “Ctrl + Z” on your keyboard to undo the action.


  1. Place your cursor in the table
  2. Right-click and select “Insert”
  3. Choose “Insert Rows Above” or “Insert Rows Below”


Adding a row to a table in Word is a breeze once you get the hang of it. With a simple right-click and a couple of selections, you can organize your data just the way you want. Remember, the steps are straightforward: click, right-click, and insert. And if you ever make a mistake, the undo feature is just a shortcut away. Keep these tips and FAQs in mind, and you’ll be adding and managing rows like a pro. Don’t let the fear of messing up your table’s format keep you from making the changes your document needs. Dive in and give it a try – who knows, you might just find yourself enjoying the process!

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