How to Insert a Row in Excel 2013: A Step-by-Step Guide

Adding a new row in Excel 2013 is a breeze, and it’s something you can do in just a few clicks. Whether you need to insert a single row or multiple rows, Excel makes it simple to expand your data set. After reading the quick overview below, you’ll know exactly how to insert a row in your Excel spreadsheet.

Step by Step Tutorial to Insert a Row in Excel 2013

Before we dive into the steps, let’s clarify what we’re about to do. Inserting a row in Excel 2013 allows you to add additional space within your spreadsheet without altering or overwriting existing data. This is particularly useful when you’ve forgotten to include a piece of information or need to add new data points.

Step 1: Select the Row

Click on the row number where you want the new row to appear above.

When you select a row in Excel, the entire row is highlighted, indicating that it’s selected. Make sure to click on the row number on the left side of the spreadsheet, not just a cell within the row.

Step 2: Right-Click to Open the Context Menu

Right-click on the selected row to open the context menu.

A menu should appear with various options. This is the context menu, which gives you quick access to a variety of functions in Excel.

Step 3: Choose ‘Insert’ from the Menu

Click on ‘Insert’ from the context menu to add a new row above the selected row.

After clicking ‘Insert’, Excel will automatically add a new, blank row directly above the row you initially selected. This new row will push any existing rows down without overwriting or removing any data.

Once you’ve completed these steps, a new row will be inserted into your Excel 2013 spreadsheet. It’s a seamless process that doesn’t disrupt your existing data, allowing you to continue working without missing a beat.

Tips for Inserting a Row in Excel 2013

  • If you want to insert multiple rows at once, select the same number of existing rows as the number of new rows you wish to add. Then, right-click and select ‘Insert’.
  • You can also use the ‘Insert’ option found under the ‘Home’ tab in the ‘Cells’ group to insert new rows.
  • Keyboard shortcut lovers can use the shortcut ‘Ctrl’ + ‘+’ (the plus key) to insert a new row after selecting where they want it to go.
  • Remember that inserting a row will shift existing data down, so double-check any formulas or references to ensure they still work correctly after the new row is added.
  • If you need to undo the insertion, simply press ‘Ctrl’ + ‘Z’ to revert your spreadsheet back to its previous state.

Frequently Asked Questions about Inserting a Row in Excel 2013

How do I insert a row at the very top of my Excel spreadsheet?

Click on the row number ‘1’ to select the first row, then right-click and choose ‘Insert’. This will add a new row above the existing first row.

Can I insert a row between two existing rows?

Absolutely! Just select the row below where you want the new row to appear, then right-click and choose ‘Insert’.

Will inserting a new row mess up my formulas?

Excel is designed to automatically adjust formulas when you insert new rows. However, it’s always a good idea to double-check your formulas after making any changes.

How can I insert multiple rows at once?

Select as many rows as you want to insert by clicking and dragging over the row numbers, then right-click and select ‘Insert’.

Is there a limit to how many rows I can insert at one time?

You can insert as many rows as your spreadsheet can handle, which is over a million in Excel 2013. However, for practical purposes, you’ll likely never need to insert that many at once.


  1. Select the row where you want the new row to be inserted above.
  2. Right-click to open the context menu.
  3. Click on ‘Insert’ to add the new row.


Inserting a row in Excel 2013 is a fundamental skill that can greatly enhance your ability to manage and organize data. Whether you’re a seasoned Excel user or a beginner, knowing how to add rows efficiently can save you time and streamline your workflow. With the simple steps outlined in this article, you’ll be able to insert rows with confidence and precision.

Remember, practice makes perfect. The more you work with Excel, the more intuitive these tasks will become. If you find yourself needing to insert rows frequently, explore keyboard shortcuts or other Excel features to speed up the process even further. And always keep in mind that Excel’s versatility allows you to customize your data in a way that makes sense for you and your projects.

So the next time you’re working in Excel 2013 and realize you need to add some extra data, don’t fret. Just remember the steps in this guide, and you’ll have that row inserted in no time. Happy data organizing!

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